AgdaPkt 2005-08-22 - Laserfiche WebLink

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REPORT To the Honorable Mayor and City Council From the City Manager August 22, 2005 Subject Maintenance and Repair Services for Sanitary Sewer System Pumps Recommendation By motion, approve Amendment No.1 to the Agreement with ITT Industries of Fairfield, CA in the amount of $138,616.60 for maintenance and repair of various sized ITT Flygt submersible sewage pumps. Background The original Agreement for the services of ITT Industries to provide preventative maintenance and pump repair services for the City's Sanitary Sewer System pumps was approved by the City Council on December 6, 2004. The original contract was awarded to ITT Industries following a competitive Request For Proposals (RFP) process, where ITT Industries was one of two respondents. Amendment No.1 extends the term of the Agreement to June 30, 2006, increases the not- to-exceed agreement amount by $138,617 and continues the existing scope of services. The total agreement value will increase to $277,233.00. Over the years, Public Works Services has standardized its fleet of pumps for the sanitary sewer system using ITT Flygt submersible pumps. These pumps have proven to be the most durable and reliable pumps for the City's sewer system. A standardized system allows for a small, dedicated inventory of parts for the pumps, rather than stocking parts for a variety of pump manufacturers, and allows the system utility specialist to be familiar with the workings and unique characteristics of these pumps. There are 31 sanitary sewer lift stations in the City's system housing approximately681TT Flygt Submersible pumps. The firm will continue to perform preventative maintenance (PM) on all of the lift stations pumps within our system, as directed by staff, and repair pumps onsite at the lift station, as needed. For pumps requiring shop maintenance and repair, ITT Industries can provide temporary pump replacement (rental) pending repair of the City's pump. This ensures that the sewer system is continually situated for optimal performance. Alternatives City Council could direct staff to solicit individual price quotes on an as-needed basis or direct staff to complete a competitive solicitation process for a year of services, as was done nearly one year ago. However, the former approach would place the City in a vulnerable position should one of these pumps fails. The latter process would involve issuing an invitation to submit proposals again. This can be done but would delay by 30- 60 days proceeding with the required pump maintenance and repair services.