AgdaPkt 2005-08-22 - Laserfiche WebLink

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~ð¿'¿J¿ ADMINISTRATIVE SERVICES AGREEMENT (For Sec 125 Cafeteria plan with Premium Conversion, and Health & Day Care Flexible Spending Accounts) This Administrative Services Agreement ("Agreement") between Flex-Plan Services, Inc. ("Flex-Plan") and City of Redwood City ("The City"), effective January 1, 2006 specifies the services to be provided by Flex-Plan to The City, and to The City's enrolled eligible employees ("Participants"), in the ongoing administration of the City's Benefit Plan (the "Plan") under I.R.C. Section 125 and the specified responsibilities of the City. The City shall be the Plan Administrator and Sponsor, and Flex-Plan shall be the administrative firm which shall be engaged as an independent contractor in the performance of administrative services for the Plan. NOW, THEREFORE, for good and valuable consideration, the parties agree that Flex-Plan will perform the following Services on behalf of The City pursuant to the terms of this Agreement, and the City shall perform its responsibilities and make payments as described herein: 1.1 RESPONSIBILITIES OF FLEX-PLAN. 1. 1.1.1 PLAN DESIGN AND IMPLEMENTATION. Flex-Plan shall: 1.1.2 1.1.3 Determine Plan provisions, contributions, options, specifications, subject to the direction and approval of The City; Prepare the Standard Plan Document and the Standard Summary Plan Description, to be submitted to the City for customization or revision, which customization or revision shall be subject to the approval of Flex-Plan; Determine processing and administration specifications. OPEN ENROLLMENT AND COMMUNICATION. Flex-Plan shall: 1.2 1.2.1 1.2.2 1.2.3 1.2.4 1.2.5 Design, prepare and deliver to The City informational enrollment packets (Electronic version available as well as hard copy). Provide and maintain on-line claim forms to The City or Participants. Maintain operational toll-free telephone customer assistance (1-800-669-FLEX) for Participant and The City use, weekdays, 8 a.m. to 5 p.m. Pacific Time, excluding holidays. Maintain operational web site information, for the benefit of The City and Participants, at: www.flex-plan.com. Provide and maintain operational electronic format for enrollment data transfer to The City. 1.3 PLAN PROCESSING AND ADMINISTRATION. Flex-Plan shall: 1.3.1 1.3.2 1371320.5 Provide for distribution of reimbursement checks, and if requested by the City to be distributed, account statements, according to applicable laws, rules and regulations. Such checks will be issued within two business days after the later of: (1) the scheduled processing date; or (2) the date that Flex-Plan receives back the contribution sheet from the City; Provide employer monthly reports to The City, including: 1.3.2.1. Contribution Eligibility Worksheet transmittal, which is delivered to the City, subject to the timely return of the Employee Contribution Worksheet, and final version reconciled by the City and returned to Flex- Plan; 1.3.2.2. Year to date Participant, and aggregate, account balances; 1.3.2.3. Disbursement register itemizing all reimbursements for each processing date;