Laserfiche WebLink
<br /> <br />August22,2004 <br /> <br />Subject <br />Redwood City Recycled Water Project <br /> <br />Recommendation <br />By Motion, approve Amendment No.1 to the professional engineering services agreement <br />with Kennedy/Jenks Consultants for Recycled Water Project - Customer Retrofit and <br />Program Support Services - Phase One, and authorize the City Manager to sign <br />Amendment <br /> <br />Background <br />On August 23, 2004 the City Council approved the agreement with Kennedy/Jenks, which <br />includes a comprehensive set of services spanning 3% years, designed to cover up to 57 <br />existing customer sites that will require retrofits to irrigation and industrial process systems. <br />The scope and budget were based on cumulative City Council policy and direction as well <br />as Kennedy/Jenks' experience on a similar retrofit project for the South Bay Water <br />Recycling Program. The scope requires Kennedy/Jenks to report results for each year's <br />effort and recommend efficiency adjustments in resources as the knowledge base for <br />Redwood City is accumulated (see attached Exhibit One). Contingent on annual budget <br />appropriations and satisfactory consultant performance, the Council will then authorize <br />additional work for the each of the following fiscal years until work is completed in <br />December 2007. The estimated value of the 42-month retrofit effort for Phase One is <br />$1,640,400, with a recommended Council authorization for Fiscal Year 2005/06 of <br />$492,100. The table below summarizes funding for the agreement work plan: <br /> <br />Effective Dates Annual Council Cumulative Council <br /> Authorizations Authorization <br />August 2004 $ 574,100 (35% $ 574,100 35% <br />August 2005 $ 492,100 (30% $ 1,066,200 65% <br />August 2006 $ 410,100 (25% $ 1,476,300 90% <br />August, 2007 to $ 164,100 (10%) $1,640,000 (100%) <br />Dec. 31,2007 <br />Total $1,640,400 (100%) <br /> <br />Alternative <br />The work included in the scope of services could be provided by adding city staff. <br />However, this would entail at least six months of delay in the project, and would result in a <br />staff down-sizing at the end of the project phase. Staff believes that Kennedy/Jenks' <br />performance to date and their readiness to move quickly on critical path tasks is a key <br />efficiency factor. <br /> <br />Page 1 of 2 <br />