AgdaPkt 2005-08-22 - Laserfiche WebLink

Browse Search

....5: /.0 . ¿;- Kennedy/Jenks Consultants Memorandum Peter Ingram, Redwood City Public Works Services Director 10 August 2005 Page 3 . A web-based project portal has been developed jointly between the City, Data Instincts and K/J to efficiently disseminate project information to consultants, City and SBSA staff, and outside agencies. The DHS has agreed to review the site retrofit plans electronically via a link within the portal, which will improve their review time and prevent submittals from being lost. The portal also has provided efficiencies and cost savings in the area of document reproduction and delivery. The FY 04/05 budget allocation is only 66% spent and approximately $196,368 remains. The following factors contributed to the reduced level of spending over the past year: . The retrofit project team has combined resources with the recycled water pipeline design team (under separate contract) to determine locations of existing utility and recycled water laterals in a more efficient manner than was originally anticipated. . Site retrofit design work could not be advanced beyond the 60% design level before obtaining DHS acceptance of the program operating strategy or development of the City's Application for Recycled Water Service, both of which were recently completed. Kennedy/Jenks anticipates that in the next fiscal year, the project team will need to increase its overall level of effort, above that provided in FY 2004/2005, for the following reasons: . Now that DHS has accepted the operating strategy and the Application for Recycled Water Service has been developed, the 60% level of design for 32 site retrofits will need to be rapidly completed, submitted to the DHS for approval, and move into construction. . The industrial customer base is being fully explored and site retrofit will expand from irrigation uses to include non-irrigation uses (cooling, etc) further increasing the number of sites engaged by the project team. . As site retrofits move forward into construction, and the team will be expanded to support both design and construction services. It is anticipated that an equivalent of 2.5 to 3.5 full time equivalent employees (FTEs) will need to work on site retrofit design and construction activities. The effort level and site retrofit complexities have uncertainties, and providing a budget authorization that corresponds to the upper limit is suggested. The total budget authorization is requested to increase from needed for next year is anticipated to range from $574,100 to $1,066,000. The unspent authorization ($196,363) would roll-over into FY 2005/2006 and an additional $492,000 would be added, making a total of $688,368 available to the project team. p:\pw-prO\2004\0468025 /wc recycled retrofit & support svcltask 01 proj mgmtlprogress reports & invoiceslannual project update to council.doc