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Technology services provided by City IT staff include, but are not limited to, <br />infrastructure and desktop support, rent stabilization software development and support, <br />telephone support, technology planning, and process improvements through <br />technology. <br /> <br />The current agreement with East Palo Alto ended June 30, 2016. While both agencies <br />intended to continue the service arrangement, no agreement extension was executed <br />for FY 2016-17. This was a staff oversight. IT services were provided during that year, <br />and East Palo Alto paid for those services. Staff seek a retroactive approval for the FY <br />2016-17 service agreement as well as approval of the FY 2017-18 service agreement. <br /> <br />Staff began contract negotiations with East Palo Alto in April 2016 on the FY 2017-18 <br />service agreement. However, the agreement was not executed by East Palo Alto until <br />November 2016. Approving this agreement will allow the City’s IT Division to continue <br />supporting the City of East Palo Alto through FY 2017-18, generating approximately <br />$345,000 of revenue for the City of Redwood City. Staff are developing procedures to <br />ensure that service agreements are in place before the provision of services in the <br />future. <br /> <br />ALTERNATIVES <br />The City Council could elect to not approve the agreement and discontinue providing IT <br />services to the City of East Palo Alto. This would require operating and financial <br />adjustments mid-year as the City’s FY 2017-18 Adopted Budget includes staffing to <br />support this agreement and this revenue source. <br /> <br />FISCAL IMPACT <br />This agreement will generate approximately $345,000 in revenue during FY 2017-18. <br />The direct labor costs, including salary and benefits, to provide these services are <br />approximately $220,000. Additional charges of $125,000 cover administrative overhead, <br />indirect costs, and any necessary technology upgrades. <br /> <br />ENVIRONMENTAL REVIEW <br />This is not a project under CEQA as defined in CEQA Guidelines Section 15378 <br />because it has no potential for resulting in either a direct or reasonably foreseeable <br />indirect physical change to the environment. <br /> <br /> <br />TONY GELPHMAN <br />IT MANAGER <br />6.1.F. - Page 2