Agmt05 Liebert Cassidy Whitmore - Laserfiche WebLink

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for items covered by subsequent amendments to this Agreement. 6. Reimbursable Expenses. Special Counsel shall be entitled to reimbursement for all reasonable and necessary expenses incurred by it in the performance of the Services under this Agreement. Reimbursable expenses to which Special Counsel shall be entitled shall include, but not be limited to, duplication costs; mileage in amounts as authorized for City officers or employees; telephone, and telecommunications costs; extraordinary mail costs; messenger service; and other costs customarily made as part of the performance of the Services by Special Counsel, the specific costs of which are shown on Exhibit "B." Travel outside San Mateo County will require prior approval by City Attorney. City does not payor reimburse for word processing charges. Word processing charges include per page or hourly charges. 7. Advancement of Costs. Special Counsel will advance expenses and costs incurred on behalf of the City under this Agreement in an amount not exceeding $450 per month. If costs will exceed $450 per month, costs in excess of this total shall be paid directly by the City or shall be advanced to Special Counsel pursuant to a separate letter agreement which the City Attorney is authorized to execute on behalf of the City. 8. Payment for Services. Special Counsel shall submit itemized monthly invoices to the City accounting for all services provided and costs incurred pursuant to the terms of this Agreement. Each monthly invoice shall bill in .10 hour increments and shall include the total hours performed to date. Minimum billing requirements are unacceptable to the City and invoice shall charge only for actual time spent. Payment will occur only after receipt by City of invoices sufficiently detailed that clearly set forth by date, the type of work performed, the specific subject of work performed or legal research performed, and the time spent on a task. Payment to Special Counsel shall be made by City within thirty (30) days of receipt of the invoice, except for those specific items on the invoice which are contested or questioned and returned by City, with written explanation, within thirty (30) days of receipt of the invoice. Special Counsel shall provide to City, a written response to any statement contested or questioned and further, upon request of City, provide City with any and all documents related to the service or costs. No charge shall be made for time expended in providing this information to the City. Firm shall invoice Client monthly for all services and costs incurred. The form of invoice shall include a cover summary sheet containing only the "attorney services" and the amount being billed therefore; the "costs advanced" and the amount being billed therefore; and a total for all services and costs invoiced. Attached to the summary sheet shall be the detailed backup information which, as to "attorney services", sets forth the dates services were performed; the initials of the attorney performing said services; the hourly rate attributable thereto; the hours or tenths of an hour being invoiced, and the total invoiced costs of attorney services. As to "costs advanced" the detailed back up information shall set forth the dates costs were incurred, the type of cost incurred; and the total of advance costs incurred. Atty/Agr/2005.058 072805 2 '~--""-'-lr'" -