Agmt96 State of California (2) - Laserfiche WebLink

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(f) 5 ,l.,7!',t.CHMENT I <,' I ,",h<:,~! I of 23 (b) The Commission should not be expected to allocate funds for reimbursement before the beginning of the fiscal year in which the advanced project was originally programmed. but may make such an allocation earlier if it finds that there is sufficient funding available in the appropriate state account and other project delivery with a higher priority claim on that funding is not expected in a timely way. The Commission may also delay allocation if it finds that insufficient funding is available in the appropriate state account. (c) The local agency should expect a funding allocation to appear on the Commission agenda for approval within 60 days of a request to Caltrans for reimbursement. (d) Commission allocations are effective only after the Govemor has signed the State Budget for the fiscal year. (e) The Commission will treat payback projects as the highest priority among projects within a programmed fiscal year, both for allocation and for the case where projects must be reprogrammed to a later fiscal year because of funding shortages, with the exception that safety and urgent rehabilitation projects must have a higher priority than a payback project. This provision shall apply only to payback cash projects, not to substitute projects amended into the program. (f) The Commission shall consider using short-term loan authority from Govemment Code Sections 14560 et seq. (from S8 460 (Killea, 1991) and AB 981 (Katz, 1991» whenever a shortfall of federal or state funds prevents allocation of a payback project within the fiscal year, so that allocation and reimbursement can be made in a timely way. 9. REIMBURSEMENT LIMITATIONS AND PROCESS (a) Reimbursement is limited as specified in subsections (b) (2) - (3) . (4) of Government Code Section 14529.7, in the program amendment, and in the cooperative agreement. (b) (c) In all cases, reimbursement shall conform to the terms of the cooperative agreement. Reimbursement for projects with multi-agency shared funding will be split as defined in the cooperative agreement, or, if not specified, prorated based on each agency's share of funding for construction costs. (d) Caltrans shall calculate escalation factors for reimbursement, as applicable, using the annual construction cost index for Califomia for the 12 months preceding the time of contract award and the 12 months preceding the time of Commission allocation of reimbursement funding. Where escalation is applicable, all capital outlay costs, including right-of-way and construction, shall be escalated using a single factor derived from the construction cost index for California. (e) A local agency will be reimbursed only for the project originally described in the state program, and generally only to the total amount programmed for the project. Project scope may be modified during environmental clearance, or otherwise within Commission guidelines for the STIP, but Caltrans and the Commission must approve any change in scope, and expect the local agency to bear any cost differential. Any savings in project cost may be available for use on other projects in the region which may be proposed by the Regional Transportation Planning Agency responsible for preparing the Regional Transportation Improvement Program (RTIP) in cooperation with Caltrans, as allowed under the Commission's Cost Savings Incentive Policy (CTC Resolution #G-93-1). If project cost must be increased due to factors discovered after construction has started, the local agency must bear the immediate cost increase but may seek án increase in reimbursement, if the project is eligible, using the process for supplemental funding for projects in the state program, specified in CTC Resolution #G-12. Under this process, Caltrans has authority to approve supplemental state funding for project cost increases up to certain limits; state funding for cost increases beyond these limits must be brought to the Commission for review and approval. Caltrans must identify a source from which to take the supplemental funding, and any supplemental funding shall be added into the payback or substitute project in the state program.