Agmt96 State of California (2) - Laserfiche WebLink

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3 ATiACHMENT Shæt ttt- of 8 (b) The cooperative agreement should specify agency responsibilities, and delineate shared responsibilities, for carrying out and paying for preliminary engineering, environmental studies. design engineering, right-of-way activities, and construction engineering, covering contract administration, perfoITTlance of work, and review and approval of work, as appropriate. (c) If a substitute project(s) is amended into the program as reimbursement. instead of direct reimbursement with state funds. the cooperative agreement should specify the responsibilities of the local agency and Caltrans for carrying out and funding all project development work for both the project to be advanced and the payback project. (d) The cooperative agreement is subject to Commission approval of a program amendment, to advance the original project and replace it with a payback project. (e) The local agency and Caltrans may work under a series of cooperative agreements, covering separate stages of work, or a master cooperative agreement with subsequent amendments. If that is done, the Commission will not consider amending the program until a cooperative agreement or amendment is being drawn up covering work for which Commission allocation is necessary for reimbursement. Reimbursement must conform to the provisions of the cooperative agreements or amendments sequentially by date of execution. (f) The cooperative agreement may provide for the local agency to suspend work on advancing a project, and return the project to its original place in the state program, as long as Caltrans has not undertaken substantive work on a substitute project in the state program. If the local agency suspends wor!< and returns the project to the state program, Caltrans will adjust its reimbursement to cover only such wor!< that it can use in completing the project. 6. PROGRAM AMENDMENT (a) The local agency makes a request for program amendment to the Caltrans district office. The local agency must submit to the Caltrans district office all the information necessary to complete the program amendment within a reasonable.timeframe (e.g., 90 days), prior to the date that Commission action is sought by the local agency. Transit project amendments must be submitted using the UnifoITTl Application. Caltrans then prepares the request for program amendment that is sent to the Commission. Caltrans should identify, if a project is funded with passenger rail bond funds, the appropriate fiscal year for programming the replacement project, particularly if it is not the project's original program year. (b) The project to be advanced must be a major project from the current adopted state program, of any type or funding source. (c) The payback project may be a substitute project(s) of equivalent state and federal cost as permitted in subsection (a) of Government Code Section 14529.7, or a cash reimbursement project as defined in subsection (b) of Government Code Section 14529.7. (d) The payback project must be fundable from the same funding source(s) that were to be used on the project being advanced, unless the same funding source is not available. An alternative funding source must be identified by Caltrans and the Commission for the payback project. (e) The Commission will consider a combination of payback projects including both substitute project(s) and partial cash payback., or higher cost substitute project(s) with an appropriate local funding commitment to yield a fully-funded project. (f) Caltrans shall review the request to deteITTline whether the project meets the requirements for reimbursem"ent under the statutes and Commission policy, and whether it can accommodate the request to advance the project based on funding and staffing limitations and the proposed timeline and responsibilities of the various agencies.