AgdaPkt 2002-01-14 - Laserfiche WebLink

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January 14, 2002 Subject Approval of the Award of Contract - Main/Maple & Broadway/Hopkins Intersection Improvements Recommendation Approval of the award of contract for the Main/Maple & Broadway/Hopkins Intersection Improvements Project to the lowest responsible bidder, J.J.R. Construction, of San Mateo, California, for their Iow bid of $347,192.55. Background As part of the 2000/2001 CIP, the Main/Maple & Broadway/Hopkins Intersection Improvements were approved. The City hired the firm of John Cahalan Landscape Architects to design the landscaping for this project. At both intersections, temporary delineators and striping were installed as a '~est" case to evaluate the traffic circulation. During the past several years, the traffic circulation has improved, and the time has come for making permanent improvements. The original scope of the project was to replace the temporary delineators and striping with hardscape, such as concrete medians or brick pavers. This included six new median islands - two at Main/Maple and four at Broadway/Hopkins. After review by the Architectural Review Committee (ARC) and the Plan Review Committee (PRC), the scope of the project expanded to enhance these areas with landscaping, irrigation, and installation of new street lights. This project also includes improvements in front of the Forrestor's Hall, which the owners have committed to fund. Staff is proposing to fund these increases through several programs such as the Underground Overhead Utility and the Street Pavement Management Program, if necessary. The original budget for installing new hardscape improvements was $220,000 of which $175,000 was budgeted for construction; and $45,000 for the design and construction administration. After incorporating the requested improvements such as landscaping, irrigation, concrete pavers, and new street lighting from the ARC and PRC, the budget was increased to $300,000 of which $250,000 was for construction; and $50,000 for design and construction administration. The final design incorporates replacing temporary delineators, installing new landscaping in the paved median islands, upgrading plant material in areas that have landscaping, adding irrigation, and installing new street lighting. Planting includes expanding and adding new sod grass, shrubs and trees in the medians. Since December 2000, John Cahalan Landscape Architects have been designing, and preparing the plans, specifications, and cost estimates. After bids were opened for a similar type of project that the architect was designing (El Camino Median Island -1-