AgdaPkt 2002-02-25 - Laserfiche WebLink

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IREPORT From the C~ty Manager February 25, 2002 Subject Final acceptance of Redwood Shores Fire Station No. 20 & Maintenance Facility Project Recommendation By motion, accept the Redwood Shores Fire Station No. 20 & Maintenance Facility Project and authorize the City Manager to release Certificate of Deposit retention Background On November 25, 1996, the City Council passed Resolution No. 12960 approving and authorizing execution of agreement for "Construction Management / General Contractor" (CM/GC) services with Rudolph & Sletten, Inc. of Foster City, CA. in the amount of $279,560.00. In so approving, the City Council affirmed its intention to amend the agreement at a subsequent time to include subcontractor's lowest responsible bids for each project bid package and to establish a "Final Agreed Price" (FAP)for the construction portion of this project. On May 19, 1997 the City Council accepted lowest responsible bids and amended the Rudolph & Sletten agreement to include Iow bids, allowances and a contingency of 5 percent, arriving at a FAP of $3,178,437.00. The new Redwood City Fire Station No. 20, located at 680 Redwood Shores Parkway and the Redwood Shores Maintenance Facility at the SBSA Waste Water Treatment were certified as "substantially complete" on March 17, 1998 and the public grand opening occurred on May 9, 1998. Between June and October 1998, staff began to observe new cracks in the Apparatus Room concrete slab floor. The project architect, DES Architects + Engineers (DES) was notified of the City's concern in late November 1998, and staff decided to delay the Council's final acceptance of the project until some resolution of the cracking problem had occurred. Staff engaged the services of Exponent Failure Analysis Associates of Menlo Park to conduct independent testing and observations of the floor slab. Their work ended up spanning from December 1998 through January 2000, as they conducted quarterly surveys to measure changes in the floor cracks. From February to December of 2000, staff met frequently with the principals of DES and Rudolph & Sletten in order to try to reach an agreement on what was causing the cracking and what solutions could be implemented. No clear agreement was ever reached on causes, but after a 'good faith effort' to explore various solutions, DES and Rudolph & Sletten offered a joint proposal to replace the entire slab at their cost. Staff agreed and worked with the parties on the plans and strategy to accomplish the replacement. On April 3, 2001, the work was completed and the Fire Department moved their apparatus back into the station. Since that date no problems have been observed with the new floor. Alternative Do not accept the project and give direction to staff.