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<br />..5: I tf:; &ract contains the provision for a one-year extension at the same terms and <br />conditions based upon agreement by the Public Works Services Director and the <br />contractor. <br /> <br />Alternatives <br />(1) Hire additional crew members to perform the work in-house in lieu of this contract. It <br />was determined that the contract option is better, based on: <br />. the trench repairs are not a full-time activity and occur randomly <br />. the cost of an additional full time crew, equipment, and materials would be more <br />expensive than this contract <br />. the inclusion of the concrete repairs which are not performed by City crews <br />. the general fund budget cannot afford to support the additional crew members <br />during the remainder of their work schedule beyond trench repair. <br />(2) All the trench repairs could be performed by existing City staff. Staff would have to <br />delay necessary pavement maintenance and temporary sidewalk maintenance in order <br />to perform the trench repairs. City staff would not be able to perform trench repairs <br />during leaf collection season. Reduced staffing (reduced from 8 to 4) under the current <br />budget circumstances further diminishes this option. <br />(3) The service could be re-bid. The City received a valid bid for the work. <br /> <br />Fiscal Impact <br />Funds have been approved in the appropriations for the 2005-2006 Public Works Services <br />water and wastewater systems maintenance budgets in the amount of $82,000 in sanitary <br />sewer and $145,358 in water. Staff will manage the utility repairs within the budgeted <br />utilities funding amount of $227,358. <br /> <br />r\t~Lj ~--- <br /> <br />Gordon Mann <br />Public Works Superintendent <br /> <br />Peter Ingram <br />Director, Public W rks Services <br /> <br /> <br />¡11/¡i <br /> <br />Ed Everett <br />City Manager <br /> <br />~I)/¡ <br />rr..'--- <br /> <br />Attachments <br />None <br /> <br />Specifications are available for review in the City Clerks Office <br /> <br />Page 2 of 2 <br />