AgdaPkt 2005-09-26 - Laserfiche WebLink

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� i�- � REPOR T To the Honorable Mayor and City Council From the Cit Mana er September 26, 2005 Subject Consultant Agreement - Mark Thomas & Company, Inc. for the Landscaping of the Ralston Avenue/Marine Parkway/Route 101 Interchange Reconfiguration Project. Recommendation Approve and authorize an agreement with Mark Thomas & Company, Inc., for providing supplemental design services for the Landscaping of the Ralston Avenue/Marine Parkway/Route 101 Interchange Reconfiguration Project, in an amount not to exceed $59,060. Background Mark Thomas & Company (MTCo) is the Engineer of Record for the main interchange reconfiguration project, and was chosen as the design consultant after an intensive selection process. The construction of this project is nearing completion and this agreement will allow the consultant to finalize the landscape Contract Documents. Typically, the landscaping is included as part of a construction project for all City projects. In this case, Caltrans has specifically instructed staff to separate this task from the main interchange construction contract, due to a specific requirement in their Standard Specifications, and a commitment that they made to the contracting community. Caltrans requires a three year plant establishment period, which puts all the maintenance responsibilities on the Contractor (the City requires only one year) and ties up the Contractor's bonding capacity for that entire three-year period of time. The contracting community cannot accept this, not only because they cannot effectively close out a completed project, but the bond for the entire project has to be maintained in effect. With this understanding, Caltrans is now bidding the landscaping portion of the improved areas separately, in order to alleviate this situation. In the original design contract, MTCo had the landscaping design as a"scope of work," and lead the design effort for the landscaping up to the 65% review level, at which time, Caltrans decided that the landscaping package should be pulled out of the main construction contract. MTCo's design effort, up to that point, was paid for under the original design agreement. The original design agreement was subsequently amended to add construction support activities, which are on going; thus, that agreement is still in effect. The balance of the fees for the landscaping design was re-allocated to other tasks. Staff feels that a new agreement is advantageous, because the original Page 1 of 2