Agenda 1999-01-23 workshop - Laserfiche WebLink

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PUBLIC WORKS SERVICES DEPARTMENT City Council Priorities Workshop - January 23, 1999 1. Department budget objectives that carry forward to FY 1999/2000: . All of the Public Works Services budget objectives shown in the 1998-2000 adopted City budget were framed as 2-year objectives and thus all will carry over into FY 1999/00. . Highlights of on-going objectives: (a) Lona-Ranoe Plannino includes a city water supply master plan, recycled water feasibility study, 1 O-year enterprise funds business plans and waste water rates study. (b) Aesthetics as Eaual Priority includes parking lots maintenance standards, implementation of tree preservation policies and downtown informational signs upgrade. (c) Immediate Effects on Quality of Life includes implementation of new complaint response and tracking system. (d) Operate the City Efficiently and Effectively focuses on performance measures. . Despite some schedule slippage, all objectives are within critical path and expected to be completed within the 2-year budget period as planned. 2. Specific 2-year objectives are included in the Department's adopted budget that support Council "Top Ten" priorities in FY 1999/00: . Plan to resolve flooding within the City (Council priority ranking no. 5). . Performance measures for budget (Council priority ranking no. 7). 3. Internal initiatives that are not in the adopted budget and that we expect will take time and energy to successfully complete are: . Reorganization of three operating divisions designed to better reflect the Council's priorities, provide better customer service and redeploy resources in order to achieve successful completion of key objectives (performance measures, for example) along with higher productivity and accountability. . An unusually high level of hiring and promotions to fill existing and anticipated vacancies at all levels of the organization. . Redesign of the maintenance program and contract services that ensure regulatory compliance with the Redwood Shores Lagoon Management Plan and our NPDES storm water discharge permit. 4. External influences which may affect the Department's operations in FY 1999/00 include: . New and more drinking water regulations. . Regional Water Quality Control Board resolution of ground water contamination / sewer main line issue under EI Camino Real near Sequoia Station. 5. Workload implications of the "Top Ten" on the Department should not be different than was expected when the 2-year budget request was sent to the City Manager in April 1998. Marilyn Williams was hired in August 1998 as a contract special projects coordinator for the citywide flood program and will continue to focus her efforts exclusively on this program. Performance measures development and implementation is well in progress by the entire management team and we expect to reach our goals as delineated in the budget by continuing to work hard with existing staff resources.