AgdaPkt 2002-08-05 - Laserfiche WebLink

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I REPORT - Fr m the C,ty Manager August 5, 2002 Subject Traffic Sign Supplies and Materials Purchase Recommendation By Motion, accept the bid and approve the purchase of traffic sign supplies and materials from Western Highway Products of Stanton, CA, in the amount of $12,193.00, and reject all other bids. Background The Public Works Services Department purchases supplies and materials to maintain the sign and traffic delineation systems. Staff placed the routinely used items for the year in a bid package. The bids were sent to the four suppliers the City has used in the past. Three bids were received. Bids were sent out March 7, 2002 and opened at the Public Works Services office on June 7, 2002. The bid from Western Highway Products is 18.7% below the staff estimate. _ Bidder Amount Western Highway Products, Stanton, CA $12,193.00 United Rentals, San Jose, CA $19,048.00 Interstate Products, Inc., Burlingame, CA $41,075.00 Staff Estimate $15,000.00 Staff believes the tow bid received is valid and is in the City's best interest to accept. Alternatives The alternative would be to perform individual .bids each time staff needs to purchase supplies. There is less opportunity for volume discounts and additional staff time will be required for individual bids for each purchase. Fiscal Impact Funds have been requested in the appropriation for the 2002-2003 paint and sign maintenance subprogram budget in the amount of $20,174.00 for traffic sign supplies and materials. This purchase covers approximately 70% of the supplies and materials used during a typical budget year. The remainder of the funds will be used for other necessary supplies and materials as needed. WorO/councilltrafficlP&S purchase Page 1 of 2