AgdaPkt 2018-03-26 Joint SA PFA - Laserfiche WebLink

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REV: 03-16-18 MI ATTY/AGR/2018.054/RECOLOGY OF SAN MATEO Page 74 of 119 ARTICLE 9 3046 RECORD KEEPING AND REPORTING 3047 9.01 GENERAL 3048 Contractor shall compile and maintain records related to its performance as necessary to 3049 develop the reports required by this Agreement. Contractor agrees to conduct data 3050 collection, record keeping, and reporting activities necessary to meet the reasonable 3051 reporting and Solid Waste, Recyclable Materials, and Organic Materials program 3052 management needs of the Agency, and to comply with Contractor’s obligations under the 3053 Act and other State legislation/regulations (such as, but not limited to, AB 341, AB 1826, 3054 and SB 1383), other Applicable Laws, and the requirements of this Agreement. 3055 Record keeping and reporting requirements specified in this Agreement shall not be 3056 considered a comprehensive list of reporting requirements. In particular, Article 9 is 3057 intended to highlight the general nature of records and reports and their minimum content 3058 and is not meant to comprehensively define the scope and content of the records and 3059 reports. Upon written direction or approval of Agency, the records and reports required 3060 by Contractor in accordance with this and other Articles of the Agreement shall be adjusted 3061 in number, format, or frequency. 3062 Contractor shall maintain all records necessary to allow the Agency to determine 3063 Contractor’s compliance with the terms of the Agreement and compliance with the 3064 Performance Standards and Performance Incentives/Disincentives presented in this 3065 Agreement including, but not limited to, those related to the quality of Collection services 3066 and customer service and those identified in Attachments I and J. The records shall be 3067 maintained in a manner that allows for easy verification of Contractor’s performance. 3068 9.02 GENERAL RECORD KEEPING PROVISIONS 3069 A. General. Contractor shall maintain records required to conduct its operations, to 3070 support requests it may make to Agency, and to respond to requests from Agency. 3071 All records shall be maintained for five (5) years after the expiration or early 3072 termination of this Agreement. 3073 In order to set Contractor’s Compensation pursuant to Article 11, it is necessary for 3074 Contractor to maintain accurate, detailed financial and operational information in a 3075 consistent format and to make such information available to the Agency in a timely 3076 fashion, and in accordance with reporting requirements specified in this Article. 3077 B. Inspection of Records. Agency shall have the right to inspect or review the payroll 3078 tax reports, specific documents or records required expressly or by inference 3079 pursuant to this Agreement, or any other similar records or reports of Contractor that 3080 Agency shall deem, in its sole discretion, reasonably necessary to evaluate reports, 3081 compensation applications provided for in this Agreement, and Contractor's 3082 performance or other matters related to this Agreement. 3083 The Agency, its auditors, and other agents selected by the Agency, shall have the 3084 right, during regular business hours, to conduct unannounced on-site inspections and 3085 review of the records and accounting systems of Contractor and to make copies of 3086 any of Contractor’s documents relevant to this Agreement. Upon request, Contractor 3087 shall arrange for records of Related Party Entities to be made available to Agency 3088 and its official representatives for review, to the extent such records are reasonably 3089 6.2.B. - Page 87