AgdaPkt 2018-04-09 Joint SA PFA - Laserfiche WebLink

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REPORT To the Honorable Mayor and City Council From the City Manager April 9, 2018 SUBJECT Amendment No. 1 to Agreement for Professional Services with TJKM for Neighborhood Street Enhancement Program (NSEP) RECOMMENDATION By motion, approve and authorize the City Manager to execute Amendment No. 1 to the Professional Services Agreement with TJKM in the amount of $6,223.99 for a total contract of $106,233.99 for the Neighborhood Street Enhancement (NSEP) Program BACKGROUND In 2013, the City of Redwood City approved the Stanford in Redwood City Precise Plan for a new 35-acre Stanford University office campus. The site is located in the southeast portion of the City of Redwood City along Highway 101 (US-101), bordering three residential neighborhoods: Friendly Acres, Redwood Village, and North Fair Oaks. As part of the project’s approved Development Agreement, the University allocated $1.5 million to the City’s Neighborhood Street Enhancement Program (NSEP). These funds were allocated to the NESP to improve traffic safety, mobility, and accessibility, and provide enhanced streetscapes in the three adjacent residential neighborhoods. The funds are to be allocated between the neighborhoods. The original Agreement for Professional Services was for $100,010 to develop a Neighborhood Street Enhancement Implementation Plan. The original contract with TJKM included data collection and analysis, public outreach and a final report with recommendations. The consultant team led by TJKM included a sub-consultant, Gates & Associates, to provide public outreach. The final Plan is complete and has been approved. ANALYSIS As part of the public outreach process, Gates & Associates, provided printing and mailing for meeting notices for a total of $6,223.99, in out-of-scope direct expenditures. The recommended amendment to the Professional Services Agreement covers the out of scope, direct costs incurred for additional printing and mailing. 6.1.B. - Page 1