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<br />ATTY/POLICIES/A GUIDE TO CITY COUNCIL COMMUNICATIONS & BUSINESS <br />REV: 01/10/2018 Page 11 of 13 <br /> <br /> <br />c) All documents, comments, and information provided to the City become <br />a public record including any contact information <br />2. Pursuant to the Redwood City Municipal Codes. Chapter 1, an appellant <br />who is filing an appeal must provide all documents upon which appellant is <br />relying at the time he or she files the appeal. <br />V. USE OF ELECTRONIC MEDIA <br />Use of Electronic Communications at Public Meetings. See Policy, “The Use of Computer <br />Hardware during City Council, Boards, Commission, and Committee Meetings,” approved by <br />Resolution No. 15035 on July 12, 2010, and attached hereto as Attachment 1. <br />VI. PROCEDURES FOR CITY COUNCIL CORRESPONDENCE <br />A. City Council Use of City Letterhead. Resolution No. 13644, Adopted June 7, 1999, and <br />entitled, “A Resolution Approving and Adopting City Council Policy Regarding Use of City <br />Letterhead and City Logo and Rescinding Any And All Prior Such Policies,” is attached <br />hereto as Attachment 2. <br />B. Use of Title on Candidate Endorsements and Ballot Measures. <br /> <br />1. A City official can lawfully endorse a candidate for election or a ballot measure and <br />identify themselves using their job or political title (e.g., Joe Smith, Townville <br />Assistant City Manager or Lucy Lawful, Vice Mayor of Townville). <br /> <br />2. The caveats are as follows: a) the City employee or official may not mislead the <br />public into thinking that she other is speaking in official capacity or on behalf of the <br />City, b) the employee or official must not use public resources such as letterhead, <br />and c) the City employee’s or official’s off duty speech must not interfere with <br />official duties. <br /> <br />3. The Institute for Local Government suggests the following practice: officeholders <br />may allow their names and titles to be used, subject to a condition that there is an <br />asterisk by their name indicating that titles and organizational affiliations are for <br />identification purposes only, and do not imply an endorsement by the organization <br />itself. <br />VII. CITY COUNCIL - STAFF COMMUNICATIONS <br /> <br />A. City staff serve the City Council as a whole, therefore: <br /> <br />1. A Council Member shall not direct staff to initiate any action, change a course of <br />action, or prepare any report. Except as provided below, VIII B City Council <br />Member Referral, a Council Member shall not initiate any project or study without <br />the approval of the majority of the Council. <br />6.1.D. - Page 13