AgdaPkt 2005-12-19 - Laserfiche WebLink

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�-�,� � REPOR T To the Honorable Mayor and City Council From the �ity Manager December 19, 2005 Subject Purchase of two (2) Backhoe Loaders Recommendation By Motion approve the purchase of two (2) Backhoe Loaders in the amount of $169,017.22 from Pape Machinery of Newark, CA under the State of California Office of Procurement Multiple Award Schedule (CMAS) Contract # 4-05-38-0018A. Background The Public Works Services Department has two 1986 backhoes which are scheduled for replacement. These backhoes are used on a daily basis for routine water and sewer construction projects, scheduled repairs and emergency response. Staff evaluated different makes and models of backhoes and agree that the John Deere 310 SG Backhoe Loader from Pape Machinery meets the needs of the Public Works Services Department. The John Deere Backhoe offers improved safety features, lower maintenance requirements and improved technology over our existing backhoes. Alternative Do not approve the purchase of these backhoes. The operational requirements of the department would be adversely impacted, as the existing backhoes are extremely worn out from heavy daily use and have met or exceeded the City's replacement criteria. Continuing to invest in the repair of these backhoes does not meet economic guidelines due to their current age and condition. Fiscal Impact Funds for the purchase of these replacement backhoes were approved by City Council in the FY 2005/06 Equipment Replacement Fund Budget in the amount of $160,000. The remaining balance of $9,017.22 wil� initially be financed from retained earnings in the Equipment Replacement Fund. This amount will be subsequently recovered from the operating budget of the user department through vehicle replacement charges in future years. J, � � /� ' , � , F , � �, � l . Larr arwacz Peter Ingram Ed Everett PW uperintendent Director, Public Works Services City Manager Attachment: None __. ._._ __ _._ __._ .