AgdaPkt 2002-08-26 - Laserfiche WebLink

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SOUTH BAYSIDE SYSTEM AUTHORITY ..... AGENDA rI'L;M 4E J-L~Y 31, 2002 REDWOOD CITY RECYCLED WATER PROGRAM PROCUREMENT OF ENGINEEREN'G SERVICES ISSUE How should SBSA initiate selection procedures to obtain engineering services for the design of a recycled water storage tank and a distribution system pump station. BACKGROUND SBSA and Redwood City have developed a recycled water production and dislribution program to provide water to the eastern end of Redwood Shores. The First-Step project, or Phase 1, is now in the third year of operations. Redwood City has developed a plan to expand the program to provide recycled water for alt of-the Redwood Shores area with the possibility of extending the program ~o other parts .of: ~ -- the city. Phase 2 of the program includes providing permanent treatment facilities, a new storage reservoir, a new disWibution system pump station and dislribution system pipelines and cormeetions to the customers. Redwood City is the lead agency and ha~ delegated to SBSA implementation of the facilities located at and immediately adjacent to the treatment plan:. SBSA has identified four separate design and construction projects. The first is to modify the ex/sting filters, the second is to add new disinfection facilities, the third is to construct a recycled water storage reservoir and the fourth is to construct a new distribution system pump station. SBSA has authorized Kennedy/Jenks to begin the engineering design of the first two projects. Design of the storage reservoir and pump station, winch are the key links between treatment and distribution, is the next step of the SBSA assignment. DISCUSSION Procurement of professional engineering serv/ces for design and consmaction projects is a very common process for public agencies. Many public agencies have the need for specialized engineering services on individual projects that are not provided by agency staff. Engineering companies ex/st that employ specialized engineering professionals to perform the desired services. Most public agencies have developed internal procedures to obtain the needed services. SBSA and Redwood City have developed their own procedures. SBSA has utilized Kennedy/Jenks and other professional engineering companies based on qualifications and experience. Redwood City followed their selection procedures and independently selected Keunedy/Jenks to prepare the planning studies for the Recycled Water Program. Both agencies have cooperated, but have independently retained the same engineering company for engineering services on this project. SBSA could decide to proceed with an open competitive process to select an engineer for the next project. But, the question is will SBSA obtain better professional services by following a competitive process or by defining the preferred scope of work and select certain individuals to prov/de the necessary serv/ces. The circumstances of this project lend itself to an answer that SBSA would be better served by selecting and negotiating for individuals that are experienced w/th the facility. Redwood City and SBSA have retained Kennedy/Jenks for design of the other facilities needed to produce and deliver recycled water. Bringing a new engineer into the middle of the system is possible, but the coordination issues may be difficult depending upon the design approach and individuals actually assigned by the new firm. Also, the structural foundation issues are the most significant aspect of design and construction. Kennedy/Jenks is very familiar with the structural conditions, but specialized support services will be needed for the bay mud foundation conditions. SBSA should select certain individuals with bay mud and structural qualifications be assigned to the engineering team for this project. Negotiating directly with Kennedy/Jenks will assure SBSA of having the most qualified individuals being assigned to the project. ACTION Provide direction to staff on process for selection of consultant team for design of the Next Step recycled water storage tank and pump station. Reportby: ~ ~O~-~'~!