AgdaPkt 2018-06-25 Joint SA PFA - Laserfiche WebLink

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REPORT To the Honorable Mayor and City Council From the City Manager June 25, 2018 SUBJECT Amendment No. 3 to Agreement for Professional Services with Kitchell/CEM, Inc. RECOMMENDATION By motion, approve Amendment No. 3 to Agreement for Professional Services with Kitchell/CEM, Inc. and authorize the City Manager to execute the amendment in the amount of $112,500, for a total of $393,500 for project management and downtown construction coordination BACKGROUND In March 2015, the City entered into a professional services agreement with Kitchell/CEM, Inc. for project management and construction coordination of various downtown development projects. In December 2015, the City approved Amendment No. 1 to the agreement with Kitchell/CEM, Inc. to continue these services, and in March 2017, the City approved Amendment No. 2 to further continue these services. The agreement provided for a dedicated Project Manager to ensure effective communication with private construction projects in the downtown area, increase communication between the community and all project stakeholders, and to assist the City with developing a collaborative, consensus-driven process to facilitate project delivery. The original agreement was initially anticipated to conclude upon completion of specific large development projects in and near the downtown area. Due to the success of communication efforts since executing the original agreement, and the continued need for construction coordination within and adjacent to the downtown area as new projects began construction, Amendments No. 1 and No. 2 extended services and accommodated the new projects through June 30, 2018. ANALYSIS Kitchell/CEM, Inc. has been responsible for maintaining a dedicated point of contact for all downtown construction projects. Kitchell/CEM, Inc. has performed effectively and efficiently since the inception of the agreement by providing a Project Manager to the City as required. 6.1.B. - Page 1