Agmt18 Raycom Data Technologies Inc.

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EXHIBIT "A" SCOPE OF SERVICES Scope of the Project Redwood City has documents that are on microfiche, microfilm and aperture cards to be scanned and indexed, and provided to the City as addressed below. The City has an estimated 563 microfilm reels, 630,000 jacketed microfiche, and 25,000 aperture cards. Kick Off Meeting(s) Prior to the first pick up with each department, Raycom will set up a meeting with any key City personnel involved to coordinate the project. Pick Up The City and Raycom will determine a mutually agreed upon day where all the items will be picked up by Raycom personnel. Consultant employee(s) will go to the City- designated locations and arrange and supervise the pick-up of the items. The City will designate employee(s) that will transfer the items to Raycom employee(s). Handling of Police Department Records Raycom shall keep all Police Department Records strictly confidential at all times. Raycom shall comply with the following security requirements for all employees who will be handling Police Department records and shall provide written confirmation of compliance to the City prior to commencing work under this Agreement: O All employees shall have the legal right to work in the United States. O All workstations and scanning stations used for this project shall not have access to Internet or email at any time. O All employees shall be CJ IS-trained and certified . O The use of subcontractors shall be prohibited. O All employees are restricted from bringing or having access to recording or camera devices in areas where work related to Police Department records will be performed . O Only employees assigned to handle Police Department records shall have authorized access to documents or data related to such records. O All work performed with respect to Police Department records shall be subject to 24/7 camera surveillance monitoring. Said surveillance shall only be accessible to Consultant management who are assigned to oversee the handling of such records. Consultant shall make this surveillance available to the City within 24 hours of a request. Surveillance footage may be subject to further disclosure in response to a request for records under the California Public Records Act. Inventory and Packing of Items A log of what items were received by Raycom will be created and be provided to the City. The items will be securely packaged and driven down to the Raycom facility by the Raycom employee(s) who have picked up the items. REV: 06-19-18 PR Page 13 of 23 ATTY/AGR.2018.132/Raycom Data Technologies, Inc.