AgdaPkt 2002-09-09 - Laserfiche WebLink

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REPORT ._ ........... To th~Honorable Mayor and City Council From the City Manager September 9, 2002 Subject Agreement with San Mateo County for contract landscape maintenance services of Garfield School field. Recommendation Approve, by motion, an agreement with San Mateo County Department of Public Works for the landscape maintenance of Garfield School field by the City of Redwood City. Background The City of Redwood City, the County of San Mateo and Redwood City School District entered into an agreement for the development and maintenance of Taft School and Garfield School fields on November 8, 1999 (the "Agreement"). The Agreement was subsequently amended on August 28, 2000 clarifying certain CDBG funding requirements. As a result, the County of San Mateo invested $550,000 in CDBG funds, and $1,000 in Community Service Area 8 funds with the City of Redwood City investing $550,000 specifically for development of the Garfield School field. In addition, the City was responsible for the management of the project and obligated to make up for any shortfall in the budget, of w~ich them was none. in return, the County of San Mateo is responsible for paying for the maintenance of the field. The Agreement stipulates that the maintenance responsibility for the Garfield School field is the responsibility of the County. The Agreement, in part states..."the County of San Mateo will be responsible for the cost of maintaining the playing fields at Garfield School. in this connection, it is anticipated the County will contract with the City to perform this service or to subcontract for maintenance." With the completion of the Garfield School field, a letter proposal was presented to the County Manageron June 19, 2002 proposing a landscape maintenance budget of $24,042 for 2002-03 fiscal year and $25,175 for 2003-04 fiscal year. The County of San Mateo Department of Public Works has accepted the City's proposal and has presented a landscape maintenance agreement (the "Landscape Maintenance Agreement") to be approved by the City Council. The Landscape Maintenance Agreement will be effective through June 30, 2004. We anticipate the relationship with the county likely continuing, for at least, the term of the original 10 year Agreement. After the initial 2 years of the Landscape Maintenance Agreement, the parties may elect to extend the Landscape M@~ntenance Agreement by amendment. Alternative Do not do anything and have the School District or County maintain the field.