AgdaPkt 2018-08-27 Joint SA PFA - Laserfiche WebLink

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6.1.M. - Page 1 REPORT To the Honorable Mayor and City Council From the City Manager August 27, 2018 SUBJECT New Station Alerting System for Fire Stations 9, 10, 11, 12 and 20 RECOMMENDATION By motion, approve Agreement with Telecommunications Engineering Associates (TEA) for Fire Station Alerting System Hardware, Software and Services and authorize the City Manager to execute the agreement in the amount of $147,061.35 BACKGROUND In San Mateo County (SMCO) all fire agencies utilize Public Safety Communications (PSC) for fire department dispatching. As part of this system each fire station utilizes one type of alerting system to notify the station of a call for service. The technology in place now has far outlived its life -expectancy and is in need of replacement. Telecommunications Engineering Associates (TEA) is the contractor that is used by SMCO fire agencies to build, support and manage the infrastructure for the fire agencies' radio system which includes station alerting and radio communications. TEA has engineered a replacement for the obsolete station alerting system that has been approved by all fire agencies. ANALYSIS The installation of this system has been waiting on some unrelated benchmarks that have now been reached. It was planned that the new system would be installed during the Fiscal Year 2016-2017. The installation will now occur after July 31, 2018. ALTERNATIVES No alternatives exist at this time as this technology is part of a county -wide system. FISCAL IMPACT The total cost is $147,061.35. Redwood City is part of FIRENET6 which is a JPA for fire agencies in the south part of the county that helps to fund and coordinate the radio infrastructure for the participating agencies. The funding for the replacement station alerting will be partially covered by FIRENET6 in the amount of $50,000. This project is included in the adopted Capital Improvement Program.