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6.1.B. - Page 22 The 2017-2018 San Mateo County Civil Grand Jury recommends that the County of San Mateo do the following by no later than July 1, 2019. R6. Develop and study a plan to achieve the Checkpoints on the Pathway towards City -County Procurement Cooperation within current plans to improve the Purchasing Division, including: a. Hire experienced buyers. b. Create and distribute to the Cities a register of open contracts. c. Ensure the County's purchasing software can track key indicators. d. Ensure the County's purchasing software can accommodate city purchases. e. Identify, in conjunction with the Cities, the goods and services with the highest potential savings. f. Negotiate discounted contracts for those goods and services. g. Distribute and report discounts to the Cities on a consistent basis. REQUESTS FOR RESPONSES Pursuant to Penal Code Section 933.05, the Grand Jury requests the following to respond to the foregoing Findings and Recommendations referring in each instance to the number thereof: • The City Councils of The Town of Atherton, the City of Belmont, the City of Brisbane, the City of Burlingame, the Town of Colma, the City of Daly City, the City of East Palo Alto, the City of Foster City, the City of Half Moon Bay, the Town of Hillsborough, the City of Menlo Park, the City of Millbrae, the City of Pacifica, the Town of Portola Valley, the City of Redwood City, the City of San Bruno, the City of San Carlos, the City of San Mateo, the City of South San Francisco, and the Town of Woodside to respond no later than 90 days after the date of this Grand Jury Report. • San Mateo County Board of Supervisors to respond no later than 90 days after the date of this Grand Jury Report. Each City Council and the County Board of Supervisors should respond to the findings and recommendations with respect to their own policies, procedures, and operations, not in regards to the Cities and the County as a whole. The governing bodies indicated above should be aware that the comment or response of the governing body must be conducted subject to the notice, agenda, and open meeting requirements of the Brown Act. METHODOLOGY Documents The Grand Jury reviewed the following documents: • Purchasing Policy Manuals or equivalent documents from: the Town of Atherton, the City of Belmont, the City of Brisbane, the City of Burlingame, the Town of Colma, the City of Daly City, the City of East Palo Alto, the City of Foster City, the City of Half 2017-2018 San Mateo County Civil Grand Jury 19