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6.1.B. - Page 26 <br />Diane Howard, Vice Mayor <br />Alicia C. Aguirre, Council Member <br />Janet Borgens, Council Member <br />Jeffrey Gee, Council Member <br />Shelly Masur, Council Member <br />John D. Seybert, Council Member <br />September 11, 2018 <br />Honorable V. Raymond Swope <br />Judge of the Superior Court <br />c/o Charlene Kresevich <br />Hall of Justice <br />400 County Center, 2nd floor <br />Redwood City, CA 94063-1655 <br />Redwood <br />Citycalifornia <br />J rounded IME7 <br />1017 Middlefield Road <br />Redwood City, CA 94063 <br />(650) 780-7301 <br />Fax (650) 780-7225 <br />Re: Grand Jury Report: Cooperative Purchasing — A Roadmap to More Effective City Procurement <br />Dear Judge Swope: <br />On behalf of the City Council of Redwood City, I am responding to the above referenced report. The City <br />Council approved this response at its meeting of September 10, 2018. <br />The City's responses largely agree with the findings outlined in the Grand Jury report; however, <br />implementation of some of the findings and recommendations would involve a significant commitment of staff <br />time and resources, as well as a high degree of frequent regional coordination between San Mateo County and <br />each city. In order to implement the suggested recommendations, time will have to be committed to <br />organizing all agencies in a formalized and systematic manner, training would need to be provided to all staff <br />involved in procurements, and frequent communication would be necessary between all agencies in order to <br />discuss the multitude of procurements underway at any given time. <br />This would be a substantial undertaking, as each city in San Mateo County functions in a decentralized <br />purchasing environment, and there are technology constraints, workload considerations, and staffing levels <br />that are unique to each agency. Successfully addressing the Findings and Recommendations noted in the Grand <br />Jury report will require the participation of all of the cities in the County. <br />The City currently pursues piggyback contracts and joint procurement agreements when those contracts or <br />agreements are known and available, and is committed to continuing to do so. <br />FINDINGS <br />F1. All 20 of the cities in the County purchase goods and services through decentralized purchasing systems. <br />City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-1000 www.redwoodcitv.org <br />