AgdaPkt 2018-09-24 Joint SA PFA - Laserfiche WebLink

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6.1.A. - Page 1 REPORT To the Honorable Mayor and City Council From the City Manager September 24, 2018 SUBJECT Amendment No.1 to professional services agreement with SERA Design and Architecture, Inc. (SERA) for urban planning services for the Downtown Parks Site Assessment and Feasibility Study. RECOMMENDATION By motion, approve Amendment No.1 to the agreement with SERA to pay an amount not to exceed $76,427.44 for additional urban planning services for the Downtown Parks Site Assessment and Feasibility Study for a total amount not to exceed $176,384.68. BACKGROUND On October 23, 2017, Council approved a professional services agreement with SERA to conduct the Downtown Parks Site Assessment and Feasibility Study. The study reported on the six (6) prospective locations for Downtown Parks and also assessed the opportunities and constraints of the existing conditions. SERA presented the findings of the Site Assessment and Ranking (first phase) to Council on June 25, 2018 and received direction for which city -owned sites to proceed on to the Preliminary Site Planning and Site Improvement Analysis (second phase). This directive included further study of Redwood Creek that required much more extensive surveys to determine the topography, property lines and high water line, and ultimately assert buildable areas. ANALYSIS The Consultant's scope of services is amended to include surveying services (boundary survey and topographic survey) to be provided by Consultant's sub -consultant BKF Engineers, as described in the attached Amendment to the Agreement. The amendment also includes additional work by SERA for the study. Amendment No.1 in the amount of $76,427.44 is 43% of the original contract value for an aggregate total of $176,384.68. The community engagement and outreach was conducted by staff. ALTERNATIVES Council may choose not to approve Amendment No. 1 in the amount of $76,427.44.