Agmt18 San Mateo Co Transportation Authority and Peninsula Corridor Joint Powers Board MOU

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MOU to replace other local taxes or revenues already programmed and available for use for the same purpose. If the TA determines that the Sponsor or the JPB has used Measure A Funds other than for the approved Scope of Work, the TA will notify Sponsor and the JPB of its determination. Within thirty (30) days of receipt of notification, Sponsor and the JPB will either (a) repay such funds to the TA, or (b) explain in writing how the funds in question were spent for the approved Scope of Work. The TA will respond to the Sponsor and the JPB's written explanation within thirty (30) days of receipt. Unless otherwise stated in the response, the TA's response will be final, and the Sponsor and the JPB will repay any funds used other than for the approved Scope of Work within thirty (30) days. 6. Reimbursement Basis. The JPB may seek reimbursement from the TA and the Sponsor for Scope of Work Costs incurred on or after the Execution Date. Scope of Work Costs must be incurred and paid by the JPB prior to requesting reimbursement. Sufficient documentation must accompany all requests for reimbursement, including the submittal of all due operations and progress reports. 7. Accounting and Reimbursement Procedures. The JPB, in coordination with and to the satisfaction of the TA and the Sponsor, will establish procedures for Scope of Work accounting and requests for reimbursement, which shall be submitted in a form consistent with the "Reimbursement Claim Form" attached to this MOU as Exhibit D. The JPB and the Sponsor will maintain all necessary books and records in accordance with generally accepted accounting principles. 8. Invoices: Payments. No more than once a month and no less than once every three months, the JPB must prepare and submit billing statements consistent with the Reimbursement Claim Form with all required supporting documentation. Supporting documentation may include, but is not limited to, copies of associated vendor invoices, backup documentation, checks and payment advice. Claims for reimbursement and supporting documentation must be submitted: a. To the TA: by email to accountspayable @samtrans.com or otherwise delivered to: Accounts Payable San Mateo County Transportation Authority 1250 San Carlos Avenue San Carlos, CA 94070 b. To the Sponsor: San Mateo County Transportation Authority/ City of Redwood City Project Study Report Phase for Whipple Avenue Grade Separation Project 14387636.3 ATTY /AG R.2018.189/TA/J P B REV: 08-07 -18 DZ