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Agreement for Professional and Software Services Host Compliance LLC City Manager per Section 2.0). No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager, or her designee. 4.1 The Consultant shall submit to the City, by no later than the 10"' day after the initiation of services, its bill for the initial year of services itemizing the fees and costs incurred to be prepaid by City. After the fust year, if the Agreement is extended, bills will be submitted for subsequent six month periods to the City for prepayment no later than the l Os' day after such six month period begins. The City shall pay the Consultant all uncontested amounts set forth in the Consultant's bills within 30 days after it is received. 4.2 Consultant shall maintain adequate records and shall permit inspection and audit by City of Consultant's charges under this Contract. Consultant shall make such records available to City during normal business hours upon reasonable notice. Nothing herein shall convert such records into public records, and they will be available only to City and any specified public agencies. Such records shall be maintained by Consultant for 1 year following completion of the work under this Contract unless a longer period of time is required by state or federal law, in which event Consultant shall retain its records for the time required by such laws. 4.3 The payment made to Consultant pursuant to the Agreement will be the full and complete compensation to which Consultant is entitled. City will not make any federal or state tax withholdings on behalf of Consultant or its agents, employees or subcontractors. City will not be required to pay any workers' compensation insurance or unemployment contributions on behalf of Consultant or its employees or subcontractors. Consultant agrees to reimburse City within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers' compensation payment which City makes on behalf of Consultant or any agent, employee, or subcontractor of Consultant for work done under this Agreement. At the City's election, City may deduct the reimbursable amount from any balance owing to Consultant. 5.0 CONFLICT OF INTEREST. 5.1 If disclosure under the Political Reform Act and City's Conflict of Interest Code is required of Consultant or any of Consultant's employees, agents, or subcontractors, Consultant or Consultant's affected employees, agents, or subcontractors shall complete and file with the City Clerk those schedules specified by City and contained in the Statement of Economic Interests Form 700. 5.2 Consultant, for Consultant and on behalf of Consultant's agents, employees, subcontractors and consultants warrants that by execution of this Agreement, that they have no interest, present or contemplated, in the projects affected by this Agreement. Consultant further warrants that neither Consultant, nor Consultant's agents, employees, subcontractors and consultants have any ancillary real property, business interests or income that shall be affected by this Agreement or, alternatively, that Consultant shall file with City an affidavit disclosing this interest. 6.0 GENERAL TERMS AND CONDITIONS. REV: 10-03-18 PR Page 2 of 13 ATTY/AGR.2018.240/Host Compliance