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6.J. - Page 17 of 20 <br />Quarterly Reports must be sent to: <br />California Governor's Office of Emergency Services <br />Hazard Mitigation Grants Division <br />3650 Schriever Avenue <br />Mather, California 95655 <br />8. INSPECTIONS <br />Cal OES reserves the right to inspect all activities for compliance. Cal OES may require the subgrantee to perform a <br />final inspection and prepare a report. If inspections and review of the subgrantee support documentation reveal <br />problems in performance of work and/or the documentation of such work, Cal OES shall require the subgrantee to <br />correct the deficiencies before close-out. <br />9. PERFORMANCE PERIOD EXTENSIONS <br />All performance period extension requests must include the dates and provision of all previous extensions on this <br />activity, a detailed explanation for the delay and a revised activity work schedule. All performance period extension <br />requests must be submitted to Cal OES and signed by the applicant's designated authorized agent. Any costs incurred <br />outside of an approved performance period will not be considered eligible activity costs. <br />HMGP <br />Extensions to original performance period of up to twelve months may be granted by Cal OES upon written request <br />from the subgrantee. Requests for time extensions must be submitted to Cal OES prior to the end of the current <br />approved performance period. <br />Requests for time extensions beyond the authority of Cal OES must be submitted to Cal OES in writing and received <br />by Cal OES no later than ninety (90) days prior to the expiration of the current approved performance period. Time <br />extension requests received by Cal OES less than ninety (90) days prior to the end of the current approved <br />performance period will not be considered. Cal OES must submit these requests to the FEMA Regional Director for <br />final determination. <br />Following the Regional Director's review, Cal OES will be notified in writing of the determination. Cal OES will <br />notify the subgrantee of FEMA's determination. If the extension is denied, the subgrantee can submit a second <br />request to be considered by the FEMA Associate Director. <br />FMA / LPDM 1 PDM / SRL <br />Performance period extension requests must be submitted to Cal OES in writing and received by Cal OES no later <br />than ninety (90) days prior to the expiration of the current approved period of performance. Time extension requests <br />received by Cal OES less than ninety (90) days prior to the end of the current approved period of performance will not <br />be considered. Review program guidance for period of performance extension request requirements. <br />10. ADMINISTRATIVE DOCUMENTS <br />The administrative documents included with this package must be completed, signed by an authorized representative <br />of the subgrantee and received by Cal OES before any payments can be processed. These forms include (1) <br />Subgrantee Assurances and (2) Designation of Applicant's Agent Resolution. Completed forms must be mailed to: <br />California Governor's Office of Emergency Services <br />Hazard Mitigation Grants Division <br />3650 Schriever Avenue <br />Mather, California 95655 <br />11. FINAL REPORTS <br />Final Claims must be fled using the Final Claini form. All activity costs are subject to audit; therefore, adequate <br />documentation is required to verify the scope of work and the activity costs. All activity documentation must be <br />retained by the subgrantee for three years from closeout. The subgrantee shall submit a final report package <br />Hazard Mitigation Section Notification to Subgrantees (Revised 07-12-13) Page 3 of 4 <br />413 <br />