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<br />"Application Deposit" The amount estimated by the Planning Director <br />using the procedures defined in Section D of this Policy. <br /> <br />"Billable Hours" The total of regular time and overtime, minus costs <br />which cannot be charged to specific projects, including: vacation; sick <br />leave; holidays; staff meetings; general staff training; and project record <br />keeping. <br /> <br />"Billing Rate" Two different processes for defining Billing Rate are <br />defined: One for City Planning staff; and one for all other City staff. The <br />purpose of the Current Planning group is to review applications and <br />therefore the entire budget for Current Planning including supplies and <br />services as well as salary and fringe benefits - with the three exceptions <br />discussed in the next paragraph -- are legitimately included in the Billing <br />Rate. <br /> <br />For Planning staff the billable rate shall be calculated as follows: The <br />General Fund budgeted cost for all of Current Planning (account number <br />150-63210) is calculated. From this subtract budgeted costs for advertising <br />(object code 33 in the City financial records), reimbursed professional <br />expenditures (object code 49) and the time of the Planning Director. The <br />resulting total is then divided by the number of Billable Hours. This <br />produces the Billing Rate that will be used by all Planning staff who <br />spends time reviewing projects. <br /> <br />For all other City staff, the billable rate shall be calculated as follows: <br />From the staff persons total hours charged to the City General Fund <br />deduct any non-billable hours as previously defined in the term "Billable <br />Hours". This produces an annual total of billable hours. This number is <br />used as the divisor. The total of salary and fringe benefits for the staff <br />person is used as the numerator. The result of this calculation is the <br />billable rate for the individual staff person. An example: If the total <br />number of billable hours for a position is 1,800 hours per year, and the <br />combined salary and fringe benefits is $82,000, the billable rate is $45.56 <br />($82,000 divided by 1,800 = $45.56). <br /> <br />The billable rate may be adjusted annually during the City budget <br />process. <br /> <br />"Conceptual Design Plan" A document or set of documents that will <br /> <br />3 <br /> <br />14711 <br />Muff # 505 <br />