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5.1E Page 12 15. Retllrn to Work' The TPA shall provide assistance to the member cities in retuming injured employees to modified duty while recovering and prior to their return to regular duties. The TP A shall consult frequently with the City in those cases where the injury residuals might involve permanent work restrictions and/or retirement potential. 16. Transportation Expense' Transportation reimbursement will be mailed within five (5) days of the receipt of the claim for reimbursement. Advance travel expense payments will be mailed to the injured employee ten (l0) days prior to the anticipated date of travel. --,.. ......-----l-+.------P..er.manent-DisahilitY...TheTPA ..shallexplainand..assist injured employees in completing the necessary fonus to obtain a permanent disability rating. The TP A shall determine the nature and extent of permanent disability and arrange for an informal disability rating whenever possible to avoid Workers' Compensation Appeals Board litigation. All permanent disability benefit notices shall be sent to the employee as required by the Labor Code. 18. T ,itigatecl Cases' The TPA shall promptly initiate investigation of issues identified as material to potential litigation. The City shall be alerted to the need for an outside investigation as soon as possible and the examiner shall appoint an investigator who is acceptable to the City. The City shall be kept informed on the scope and results of all investigations. When defense counsel is not necessary, the TP A shall work closely with the applicant's attorney in informal disposition of litigated cases. The City shall be alerted to the need for an outside counsel as soon as possible and the examiner shall appoint an attomey who is acceptable to the City. Settlement proposals directed to the City shall be forwarded by the TP A or defense counsel in a concise and clear written fonn with a reason(s) for such recommendation. All preparation for a trial shall involve the City so that all material evidence and witnesses are utilized to obtain a favorable result for the defense. The supervisor or the examiner shall attend Workers' Compensation Appeals Board hearings, rehabilitation hearings, meetings with defense counsel, and meetings with member cities' staff, departments, and employee groups as necessary and as requested to do so. 19. Settlements' The TPA shall obtain the City's written authorization on all settlement or stipulations within the City's retained limit. Settlement authority above the City's retained limit must be requested from the City's Workers' Compensation Program Manager. All requests for settlement authority shall include a written claim summary, current financial information, estimate of penn anent disability, and the defense counsel's comments and recommendations, ifany. City of Redwood City Perfonnance Standards Page 4 of7 April 28, 2006 ----