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REPORT 6.10 Page 1 To the Honorable Mayor and City Council From the City Manager June 5, 2006 Subject Vehicle Maintenance Agreement with the Woodside Fire Protection District Recommendation By Motion, authorize the execution of a maintenance agreement with the Woodside Fire Protection District for the maintenance and repair of its fire fighting vehicles, apparatuses and related equipment. Background Redwood City currently has vehicle maintenance agreements with the Town of Atherton, Town of Woodside, San Mateo County Narcotics Task Force and the City of Foster City. In February 2006, the Woodside Fire Protection "District" solicited a proposal from the City of Redwood City to provide maintenance services on its fire trucks, support vehicles and related equipment. The District has six fire pumpers, three command vehicles and several support vehicles which require periodic maintenance. They currently have an in-house mechanic who will be retiring in July and they have been unable to find a reliable company that provides high-quality service for their equipment. Redwood City's Equipment Services Division of the Public Works Services Department has certified fire technicians who provide this type of service and the District has solicited our support. A draft maintenance agreement has been reviewed by the Woodside Fire Chief and he agrees with the terms and conditions written into the agreement. Alternative The alternative of rejecting the District's proposal would forfeit the opportunity of generating additional revenue and in turn spreading internal costs of maintaining the City's fleet over a wider base. Providing the maintenance service for the District's vehicles would not compromise the service level currently being provided to Redwood City's vehicles. Fiscal Impact The associated revenue for the maintenance and repair of the District's fire fleet will be approximately $20,000 to $30,000 annually, based on a $106.21 per hour labor rate. Our hourly rate includes all direct costs plus an appropriate overhead charge. This revenue is used to completely offset the direct and indirect costs of providing service to outside agencies. C- :;::=; .(~;'J..h--'- -.1.."-:-.... r 7:>--- /7. / Ah.,/ ¡J FíIL' -""x/ ....-- .f f".. . 'c/'-"" ~ Þ-iter Ingram?" Ed Everett Director, Public Works Services City Manager Attachment Agreement.