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<br /> 5.1C <br /> Page 11 <br /> Exhibit G <br /> File Save Tape Procedures <br />Daily File Save tapes are kept in the server room tape library. The IT Administrator is <br />responsible for changing and cataloging the tapes. Universe tapes are kept daily in City <br />Hall for (Monday, Tuesday, Wednesday & Friday). The two latest Thursday Universe <br />tapes are kept at the Police Department. <br />For Thursday's Universe file save. the Police Department (usually Don or another employee) will <br />bring over a "green bag" Thursday morning. From the bag, remove earliest date tape and give to IT <br />Administrator to be used in rotation. KEEP LAST BUSINESS DAY OF MONTH FOR MONTHLY <br />FilE SAVE RECORDS. <br />Friday morning, (as soon as tape has finished, usually by 8:30 a.m.) put tape (from <br />previous night) in green bag. Usually IT Administrator will give tape. Place green bag <br />in Police Department box in Mail Room. Police Dept. personnel will pick up. (Tapes <br />are to be kept off site) <br />PROTOCOL FOR KEEPING FILE SAVE TAPES (Updated May 2006) <br />UNIVERSE <br />. Monthly tapes - keep last business day of month (Keep indefinitely) <br /> (Tapes are stored In the fire/data safe In the vault or for permanent storage at Station 36) <br />USER DATAlWEB <br />. Monthly tapes - keep last Friday of month (Keep for 1 year and then rotate tapes) <br /> (Current weekly Universe tapes are stored off site at the Police Department with the Universe <br /> rotation process). Other tapes are stored in the fire/data safe in the vault or for permanent storage <br /> at Station 36). <br />EMAlUSQL <br />. Monthly tapes - keep last Sunday of month (Keep for 2 years) <br /> (Current weekly Universe tape is stored off site at the Pollee Department with the Universe rotation <br /> process). Other tapes are stored in the fire/data safe in the vault or for permanent storage at <br /> Station 36). <br /> 1017 Middlefield Road <br /> Redwood City, California 94063 <br />Office of Director of Finance Telephone: (650) 780-7070 <br />and Financial Planning Fax: (650) 366-2447 <br /> www,redwoodcity.oro <br /> ~^" .,...,._..^~~.;,~,-_."-_.,-...-----"_._---~,,,,",, <br />