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<br />Exhibit "A" <br /> <br />2. To drive a privately-owned vehicle on City business, you must possess a valid <br />California driver's license and carry liability insurance. Mileage reimbursement for <br />Council Members will be at the current rate established by the IRS. <br />Reimbursement requests must be submitted on Schedule B (attached). <br /> <br />3. Council Members are encouraged to use the most economical means of <br />transportation available. When rental vehicles are used, the least expensive <br />vehicle practical should be used and should not be used for personal use. <br /> <br />4. Should a Council Member elect to upgrade travel accommodations beyond those <br />provided for elsewhere in this policy, the Council Member shall be personally <br />responsible for the additional costs of such upgraded accommodations. <br /> <br />E. Incurrinq Non-Travel Expenses <br /> <br />1. City funds should not be used to purchase alcohol or reimburse Council Members <br />for alcohol-related costs. <br /> <br />2. Travel arrangements and payment of costs for family members or guests are not <br />eligible for payment by the City. Travel arrangements and payment of costs for <br />family members or guests are to be handled directly by the Council Member. <br /> <br />3. The City will reimburse brief personal phone calls for council members on overnight <br />travel. Council Members must use discretion when calling home and are <br />encouraged to use the most economical method. All City business-related calls <br />(including phone charges to access City e-mail) made by the Council Member will <br />be reimbursed. <br /> <br />4. Items for personal use are not reimbursable including movies, entertainment, <br />premium television services, dry-cleaning, spas, gyms, barber, magazines, shoe <br />shines, travel insurance, purchase of clothing or toiletries, loss of tickets, fines or <br />traffic violations, excess baggage costs, office equipment, and other items <br />(including gratuities thereon) of a personal nature. Optional tours, banquets, or <br />other activities not related toward professional advancement offered through the <br />conference, but as an additional cost to registration, are solely at the discretion of <br />the Council Member and will be considered as a personal expense. <br /> <br />F. Exceptions <br /> <br />1. All expenses that do not fall within the adopted travel reimbursement policy or the <br />IRS reimbursable rates shall be approved by the City Council before the expense <br />is incurred. <br /> <br />G. Reportinq <br /> <br />1. Council Members shall provide brief reports on meetings attended at the expense <br />of the City at the next regular council meeting. <br /> <br />A TTY/RESO/RESO1625 <br />060606 <br /> <br />3 <br /> <br />14716 <br />