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<br />expenses incurred by it in the performance of the Services under this Agreement. <br />Reimbursable expenses to which Special Counsel shall be entitled shall include, but not <br />be limited to, the following expenses: <br /> <br />a. Reasonable and necessary travel and subsistence expenses, in <br />connection with the performance of Special Counsel's services pursuant to this <br />Agreement. Mileage reimbursements shall be in amounts as authorized for City <br />officers or employees. <br /> <br />b. Such printing and copying expenses, long distance telephone calls, <br />telegrams and similar costs relating to legal services and generally chargeable to <br />a client; provided, however, such expenses shall not include normal office <br />operating expenses. City does not payor reimburse for word processing <br />charges. Word processing charges include per page or hourly charges. <br /> <br />c. Extraordinary expenses, such as express mail, courier services, <br />major photocopying, conference calls, etc. <br /> <br />7. Advancement of Costs. Special Counsel will advance expenses and costs <br />incurred on behalf of the City under this Agreement in an amount not exceeding $450 <br />per month. If costs will exceed $450 per month, costs in excess of this total shall be <br />paid directly by the City or shall be advanced to Special Counsel pursuant to a separate <br />letter agreement which the City Attorney is authorized to execute on behalf of the City. <br /> <br />8. Payment for Services. Special Counsel shall submit itemized monthly <br />invoices to the City accounting for all services provided and costs incurred pursuant to <br />the terms of this Agreement. Each monthly invoice shall bill in .10 hour increments and <br />shall include the total hours performed to date. Minimum billing requirements are <br />unacceptable to the City and invoice shall charge only for actual time spent. Payment <br />will occur only after receipt by City of invoices sufficiently detailed that clearly set forth <br />by date, the type of work performed, the specific subject of work performed or legal <br />research performed, and the time spent on a task. Payment to Special Counsel shall be <br />made by City within thirty (30) days of receipt of the invoice, except for those specific <br />items on the invoice which are contested or questioned and returned by City, with <br />written explanation, within thirty (30) days of receipt of the invoice. Special Counsel <br />shall provide to City, a written response to any statement contested or questioned and <br />further, upon request of City, provide City with any and all documents related to the <br />service or costs. No charge shall be made for time expended in providing this <br />information to the City. <br /> <br />Firm shall invoice Client monthly for all services and costs <br />incurred. The form of invoice shall include a cover summary sheet containing only the <br />"attorney services" and the amount being billed therefore; the "costs advanced" and the <br />amount being billed therefore; and a total for all services and costs invoiced. Attached <br />to the summary sheet shall be the detailed backup information which, as to "attorney <br />services", sets forth the dates services were performed; the initials of the attorney <br />performing said services; the hourly rate attributable thereto; the hours or tenths of an <br /> <br />Atty/Agr/2006.027 <br />06006 <br /> <br />2 <br />