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The project was awarded to Robert A Bothman, Inc. of San Jose, California, for their <br />Base Bid of $1,491,157. Staff is requesting that final acceptance be given for this <br />project, even though there is no final billing from the contractor. All of the work has <br />been completed and inspected, and the fields are ready for use. The contractor is <br />preparing the final billing based on the quantities of material used. This information will <br />be available in a few days, but it seemed more important to get the field in use quickly, <br />and not delay until the next Council meeting. The contractor worked weekends to <br />expedite the installation of the fields so that they would be ready as soon as possible. <br />The contractor has estimated that the total construction cost will not exceed <br />$1,546,157, which is 3.7% ($55,000) above the bid. <br /> <br />Alternatives <br />If City Council accepts this project, staff will move forward to close out the project and <br />schedule the facility for public use. The material and pedormance bonds will be <br />reduced as appropriate, and the retention monies will be paid to the Contractor <br />accordingly. The alternative is to delay acceptance (and the public use) to address any <br />concerns of the City Council. <br /> <br />Fiscal Impacts <br />Progress payments have been made to the Contractor and only the 10% retention is <br />the remaining balance due to him. The retention monies are available and obligated in <br />the FY 2001-2002 Capital improvement Program budget under the Capital Projects <br />Funds for Fields and Field Renovation. <br /> <br />S. Peter Voramet~ahti Bruce Liedstrand Ed Everett <br />Senior Civil Engineer Community Development Services Director City Manager <br /> <br />SPV:ss <br />S/literary/reports/Accept Hoover School Sports Field. doc <br /> <br /> <br />