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6.1 C <br /> , . , _ Page 1 <br /> ������ <br /> �'�#� �#ct����#�� �'1����an�1 ����v��+c��' <br /> F�t���e��1f���+g�r <br /> September 11, 2006 <br /> Subject <br /> Asphalt Materiais Purchase <br /> Recommendation <br /> By Ma#ion, amend the agreement with Graniterock Company,of Redwood City,CA for one <br /> year ending June 3Q, 2007, in the not-to-�xreed amount of$176,040.�0. <br /> Background <br /> On May 8, 2006, City Councii awarded tt�e Ashpalt Materials Purchase to Graniterock <br /> Company of Redwood City, CA, in the amount of$175,433. This is the frrst amendment <br /> year of the three-year contract. <br /> The agreement covers the three-year period,through June 30, 2008, allowing the City,#or_ <br /> two consecutive years, to adjust the quantities based on the adopted budget, and adjust <br /> the unit prices based on the Consumer Price Index (CPI) for San Francisco/San <br /> Jose/Oakland up to a maximum of 3°/a.. <br /> Th� current 12-month CPI increase from May 2005 to May 2Q06 is 3.9%. The unit bid <br /> prices will be increased by 3%in the amendment. The�agreement contains a provision for <br /> adjust+ng the unit bid prices based on the California 5tatewide Paving Asphalt Price Index. <br /> The California Statewide Paving Asphalt Price Index is determined each month on the first <br /> business day of the monfih by the California Department of Transportation. If the index <br /> increases or decreases by greater than 10% in a one-month period, unit prices can be <br /> adjusted. Fluctuations in#he index have nottriggered this provision during the term of this <br /> agreement. <br /> The asphalt materials are used for the City's street and sidewalk maintenance activities <br /> and the Cap'rtal Improvement Program paving activities. The City picks up the materials at <br /> the supplier's plant. <br /> The budget#or asphalt materials is funded by the Streets and Parking Lots Maintenance <br /> subprogram and fhe Capital fmprovement Program (CIP) Roadway Maintenance System <br /> (RMS) Program_ -The total not-to-exceed purchase amount will be amended each fiscal <br /> year based on Council-approved budgets. <br /> Staff has communicated the avaiiable budget wifh Graniterock Company and will issue the <br /> purchase order and manage the expenditures ta purchase the materials within the not-to- <br /> exceed amount of$176,000.00 through June 30, 2007. <br /> Page 1 of 2 <br />