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6.1 E <br /> Page 1 <br /> REPURT <br /> To the Wonorabie Mayor and City Councit <br /> �rom the City i�llanager <br /> September 11, 2006 <br /> subject <br /> Utility Trench Repair <br /> Recommendation <br /> By Motion, amer�d the agreement with Bay Area Paving Company, of San Mateo, CA for <br /> one year ending June 30, 20d?, in the no#-to-exceed amount of$227,358.00. <br /> Background <br /> On September 12, 20�5, City Cauncit awarded the Utility Trench Repair Agreements to <br /> Bay Area Paving Company, tnc. of San Mateo, CA, in the amount of$227,358.t?0. This is <br /> the first amendment year of the three-year contraet. <br /> The agreement can be extended by tt�e City, for up to two consecutive years,to adjust fihe <br /> quantities based on the adopted budget,and adjust the unit prices based on the Consumer <br /> Price Index (CPI) far San Frar�cisco/San JoseiOakland up to a maximum of 5°!0. <br /> The current 12-month CPI increase from May 2005 to May 2005 is 3.9°�. Staff negotiated <br /> a 3°Yo unit price increase for fhis project. The unit bid prices wiil be increased by 3.0% in <br /> the amendment. <br /> The Utifity Trench Repair projeGt repairs the streets, sidewalks, curb and gutter, and <br /> driveway appraach�s foltowing th� City's water and sewer system repair�. The projec# <br /> provides #he prompt and timely closure af sites affected by both eme�gency unpianned <br /> utility repairs and planned ut'rlity improvemen#s performed by City crews. <br /> The audge# for the UtiNty Trench Repair is funded by the Water and Sewer Enterprise <br /> funds. The total not-to-exceed purchase amount wifl be amended each fscal year based <br /> on Councii-ap�roved budgets. <br /> S�aff has communicated the available budget with Bay Area Paving Compar�y and wili <br /> issue the purchase order and manage the expenditures to purchase the materials within <br /> the not-ta-exceed amount of$227,358.00 through June 30, 2007. <br /> Affiematiwars <br /> 1) Do not approve the amendment <br /> 2) Cancei the contract and re-bid the work <br /> The City most likely will not receive a more favorabte unit price bid #or these materials. <br /> Staff recommends approving the amendment to extend the agreement and increase the <br /> ur�it prices. <br /> Pan� 1 nf� <br />