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<br />6.2D <br />Page 2 <br />On November 15, 2006. three (3) bids were received for the Post Office Paseo project. <br />The total base bid prices are summarized below: <br /> <br />Rank Bidder Bid Amount <br />1. Scapes, Inc. $ 388,437.20 <br />2. Robert Bothman, Inc. $ 413,215.00 <br />3. Golden Gate Construction $ 467,469.00 <br /> <br />The low bid of $388,437.20 is 13.7% lower than the consultant's estimate of <br />$450,000.00 and is considered a good and responsible bid. Staff recommends award <br />to the lowest responsible bidder. <br /> <br />The Redevelopment Agency authorized staff to solicit bids for the Paseo project. The <br />bid documents published inadvertently specified the City as the contracting entity. The <br />Redevelopment Agency will be the contracting entity and confirmation will be sent to <br />Scapes. Inc. <br /> <br />Alternative <br />Do not approve the contract for the Post Office Paseo project and provide alternative <br />direction to staff. <br /> <br />Fiscal Impact <br />Funding of $330,000 was approved in the Downtown Funding Plan in Fiscal Year <br />2003/2004 for post office and public open space projects. A balance of $226,679 remains <br />unencumbered after funding design costs and the construction of parking improvements <br />between the post offICe and city hall. <br /> <br />The costs of completing this project include the following: <br />$388,437.20 construction contract <br />$20,000.00 engineering staff costs <br />$39,000.00 10% project contingency <br />$7,000.00 construction administration services by the architect <br /> <br />The total project cost equals $454,437.20. With a current balance totaling $226,679 in the <br />Downtown Funding Plan for the Jefferson Post Office (803-71603) and Public Open <br />Spaces (803-71453), additional funds totaling $227,758 will be needed to make up the <br />difference. It is recommended that the additional $227,758 in funding needed to complete <br />the Post Office Paseo project be transferred from the Fiscal Year 200612007 <br />Redevelopment Agency Capital Budget "Contingency" account, which has a balance of <br />$555,688, into the Public Open Spaces Fund (803-71453). <br /> <br />It was originally intended that the $387,900 awarded to the Agency from CCAG-HIP <br />funds would be used for this project. However, the Metropolitan Transportation <br />Commission subsequently found the project to be ineligible for the grant funding. Staff <br />will identify another project for use of those funds. <br /> <br />REDEVSHARED_2006 STAFF REPORTS_12-2006Yost Office PahO <br /> <br />2 <br />