AgdaPkt 2002-11-04 - Laserfiche WebLink

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7. q-Al November 4, 2002 Subject 1) Introduce ordinance amending Section 2.63 of the Redwood City Code to require public bidding for purchases of all materials, equipment, and supplies of more than $60,000 value exclusive of sales tax and freight. 2) Introduce ordinance amending Section 2.65 of the Redwood City Code to allow the City Manager or designee to solicit written bids without public advertisement for every contract for the purchase of materials, equipment or supplies of less than or equal to $60,000 value exclusive of sales tax and freight. 3) Introduce ordinance amending section 2.68 of the Redwood City Code to require the City Manager to award contracts for the purchase of materials, equipment or supplies costing more than $60,000 to the lowest responsible bidder. 4) Introduce ordinance amending Section 2.72 of the Redwood City Code to change the requirement for written contracts for all purchases of materials, equipment, and supplies to those purchases greater than $60,000. 5) Introduce ordinance amending Section 2.77 of the Redwood City Code to allow the City Manager or designee to enter into contracts for personal services for less than or equal to $60,000 without written solicitation or advertisement of public notice. 6) Introduce ordinance adding Section 2.80 of the Redwood City Code to allow open market purchases under certain circumstances. 7) Introduce resolution allowing the City Manager or designee to approve workers' compensation settlements of $30,000 or less, and general liability settlements of $15,000 or less without City Council approval. Recommendation It is recommended that the City Council raise the purchasing dollar limit requiring sealed bids and Council action to $60,001 excluding sales tax and freight for purchases of materials, equipment, supplies and services. It is also recommended that the City Manager or his/her designee be given authority to approve workers compensation settlements of $30,000 or less, in addition to general liability settlements of $15,000 or less. Background Purchasin9 Dollar Limit Presently the City Council must approve by resolution or motion all purchases of supplies, equipment or professional services when the amount of such acquisition exceeds $10,000. The Council action is essentially one of approving the vendor selection and timing of the purchase. The dollar limit is established in the City's code of ordinances, which was last amended in June 1982. From June 1982 through February 2002 the consumer price index for all urban consumers increased 94%. This City Council is therefore burdened with