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~-'~ONDITIONS OF GRANT AWARD 1. Grantees which have been awarded landing for the procurement of an item in exee~ of $100,000 and have already identified a vendor must provide · written sole source justification to the COPS Office prior to obligation, expending or drawing down grant funds for that item. 2. The funding under this project is for the payment of costs approved by the COPS Office for support resources (including the saiarles and benefits nf elv~lian personnel), equipment and technology, and/oc overtime that has been approved by the COPS Office. 3. COPS MORE '96 grant funds must be reed to hire one or more civilians beyond the number ofcivilinns that would be hired or employed by the grantee in the absence of the grant, or must be used to purchase equipment or technology beyond that which the grantee is already obligated or funded to purchase, or must be used to fund overtime that exceeds current and planned overtime payments. 4. The civilians and equipment nnd tedmology funded under this grant may only be utilized in activities or services that exclusively benefit your agency and the population that it serves. If your agency provides police services through a contractual arrangement, your agency is responsible for ensuring that the utilization~of civilians, equipment and technology and overtime is in compliance with the conditions of your grant. 5. The grantee acknowledges its agreement to comply with the assurances and certifications submitted with the COPS MORE '96 application. 6. In order to assist the COPS Office in the monitoring of the award, your agency will be responsible for submitting progress reports and financial status reports on a quarterly basis. As those reports become due, your Grant Advisor will provide you with outlines to assist y~u with these reports. 7. ,Requests for extensions of the grant mrd period that merely request additional time, not additional funding, should be submitted in writing to your grant advisor no earlier than August 1, 1997 and no later than September 15, 1997. 8. The COPS Office may conductor sp4msor national evaluations of the Community Oriented Policing Services Program (COPS) and the MORE '96 program. The grantee agrees to cooperate with the evaluators. 9. The grantee agrees to abide by the terms, conditions, and regulations as found in the COPS MORE '96 Grant Owner's Manual and the/Jrt/form .4 dm/tth O z n f~ R~quirementsfor Grants and Cooperafive ,4greements to State and Local Governments, 28 C.F.R. Part 66. I0. For grants of $~0,000 or more (or $1~00,000 or more in grants over an eighteen month period}, the grantee acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if grantee is required to submit one under C.F.R. 42.302) that is approved by the Office of Jusfice Programs, Office for Civil Rights, is a violation of its Assurances and may result in the suspension of the drawdown of funds. For grants under $500,000, the grantee must submit u completed EEOP Cnrtification form and eeturo it to the Office of Justice Programs, Office for Civil Rights, within 120 days of the grant award. 11. The recipient agrees to camplcte and keep on file, as appropriate, an immigratiou aud Naturalization Service ' Employment Eligibility Verification Form (1-9}, Thi~ form is to be used by the recipients of federal funds to verify that.. persOns are eligible to work lathe United States. ' '-- ~' . .... ~.', '-3- x '~ 12. The grantee agrees to monitor tad exercise best efforts to maintain the level of redeployment of current sworn. officers into community policing that is the result of COPS MORE '96 funding. During the first 60 days after the grantee signs and returns the grant award document, the grantee will work with the COPS Office to develop a plan to track the officer time redeployed into community policing. 13. If any part of the funded project is sub, eot to the requirements of the Criminal Intelligence Systems Operating regulation, 28 C.F. IL Part 23, the grantee agrem to submit to the COPS Ofliee its operating procedures and/oc a certification that such a system has on hand operating policies as required by the regulation prior to drawing down grant funds for the funded project. ~3353