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INTRODUCTION OF ORDINANCE AMENDING CHAPTER 2, ARTICLE VII. PURCHASING, SECTIONS 2.63, 2.65, 2.68.A., 2.72, 2.77 AND 2.80 OF THE REDWOOD CITY MUNICIPAL CODE; MINUTE ORDER 02-3:20 RESOLUTION 14476 OF THE CITY COUNCIL OF THE CITY OF REDWOOD CITY DELEGATING TO THE CITY MANAGER OR HIS/HER DESIGNEE AUTHORITY TO ADMINISTER AND MANAGE CLAIMS AND ACTIONS AGAINST THE CITY OF REDWOOD CITY OR ITS OFFICERS OR EMPLOYEES AND CLAIMS AND ACTIONS OF THE CITY OF REDWOOD CITY; 7.1 Section - Motions (removed from Consent Calendar) G. Council Member Jordan stated her concem about communication efforts regarding this project. She requested that if the agreement is approved, that the Council see any communication prior to it being mailed out or posted at a Council meeting for discussion. M/S Jordan/Ruskin to approve the contract as written, with an added condition that before any public relation materials are sent out that they be brought back to the Council for discussion. Vote on motion: Ayes: Council Members Jordan and Ruskin. Noes: Council Members Hartnett, Howard, Pieme, Vice Mayor Ira and Mayor Claire. The motion failedl Council discussion ensued regarding process and follow-up of the Public Information Forum held on September 16. Council Utilities Committee Chair Ira stated-that a report from the last Utilities Committee meeting may have been helpful. He explained that from that meeting the consensus was that the Council needed assurance to be able to 'have enough information to be either confident or uncertain as to the health risks in question. He stated that until that is resolved the other issues are immaterial. Public Works Services Director Ingram stated the types of literature to be prepared as one sheet inserts to be sent to Redwood Shores Homeowners Associations (HOA's) via the property managers; information packets for staff meetings with HOA's scheduled from December through February; monthly articles for the Pilot and other publications; information packets for staff meetings with businesses; editorial services for translation of technical or scientific materials for laypeople; more questions and answers; and project updates in a variety of ways. M/S Ruskin/Hartnett to approve Task Order No. 1 to the professional agreement with The Sandul Company, Inc. for communication support services related to water utility activities and the proposed recycled water project (Public Information Support for Public Works Services); The motion passed by a unanimous voice vote with Council Member Jordan voting no. MINUTE ORDER 02-321 8. PUBLIC HEARING- REGULAR COUNCIL MEETING NOVEMBER 4, 2002 MINUTES PAGE 4