AgdaPkt 2007-06-04 - Laserfiche WebLink

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REPORT To the Honorable Mayor and City Council~'~ From the City Manager June 4, 2007 SuB.IECT Accept Improvements 2005/2006Cost Shared Sidewalk Repair Project, JJR Construction, Inc. RECOMMENDATION Approve by motion to accept the completed improvemen#s far the 2005-2006 Cost Shared Sidewalk Repair Project in the ful! contract amount of $466,607.00 and release the contract retention amount of $46,660.70 to JJR Construction, inc. BACKGROUND The contract was duly advertised and sent to seven prospective bidders that have worked on similar projects for the City. One sealed bid was received and opened at the Office of the City Clerk on April 19, 2006 in the amount of $463,700.00. On June 5, 2006, the City Council approved the contract documents and specifications and awarded the contract to the low bidder JJR Construction, Inc. of San Mateo. The contract documents include the option for two subsequent extensions using Consumer Price Index to adjust bid item amounts. All of the sidewalk repair sites except wheel chair ramps received work based on cost shared agreements wi#h property owners. Some additional requested work was performed at 100% property owner cost. Some necessary construction and ail related paving was performed at 100% City cost. JJR performed the full scope of the contract which induded the new specification of installing rubber sidewalks around trees with minimal root pruning; and the concrete reconstruction of sidewalks, driveways, curb and gutter, and wheel chair ramps. The work performed exceeded the original contract amount by $2,907, or 0.63%. Change Order Number 1 was approved by staff to cover this amount. During this contract, the following repairs were completed: • 66 cost shared sidewalk repair sites 2 trees removed • 9 wheel chair ramps • 21 new tree grates • 44 rubber sidewalk sites ALTERNATIVES City Council could decide to not accept this project. The work has been completed to specifications and the contractor has performed well in the completion of the project. The contractor is due their retention amount. FISCAL IMAACT 6.1 D Page 1 Adequate funds are available and have been encumbered in the Capital Improvement Program for Tree Preservation and Sidewalk Repair.