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<br />6.1G <br />Page 15 <br /> <br />Exhibit G <br />File Save Tape Procedures <br /> <br />Daily File Save tapes are kept in the server room tape library. The IT Administrator is <br />responsible for changing and cataloging the tapes. Universe tapes are kept daily in City <br />Hall for (Monday, Tuesday, Wednesday & Friday). The two latest Thursday Universe <br />tapes are kept at the Police Department. <br /> <br />For Thursday's Universe file save, the Police Department (usually Don or another employee) will <br />bring over a "green bag" Thursday moming. From the bag, remove earliest date tape and give to IT <br />Administrator to be used in rotation. KEEP lAST BUSINESS DAY OF MONTH FOR MONTHLY <br />FILE SAVE RECORDS. <br /> <br />Friday morning, (as soon as tape has finished, usually by 8:30 a.m.) put tape (from <br />previous night) in green bag. Usually IT Administrator will give tape. Place green bag <br />in Pqlice Department box in Mail Room. Police Dept. personnel will pick up. (Tapes <br />are to be kept off site) <br /> <br />PROTOCOL FOR KEEPING FILE SAVE TAPES (Updated Mav 2006) <br /> <br />UNIVERSE <br /> <br />· Monthly tapes - keep Jast business day of month (Keep indefinitely) <br />(Tapes are stored in the fire/data safe In the vault or for permanent storage at Station 36) <br /> <br />USER DATAlWEB <br /> <br />· Monthly tapes - keep 1.8st Friday of month (Keep for 1 year and then rotate tapes) <br />(Current weekly Universe tapes are stored off site at the Police Department with the Universe <br />rotation process). Other tapes are stored in the fire/data safe In the vault or for permanent storage <br />at Station 36). <br /> <br />EMAIUSQL <br /> <br />· Monthly tapes - keep last Sunday of month (Keep for 2 years) <br />(Current weekly Universe tape Is stored off site at the Police Department with the Universe rotation <br />process). Other tapes are stored in the fire/data safe in the vault or for permanent storage at <br />Station 36). <br /> <br />10 <br />