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<br />1400 K STJUlET <br />SACRAMENTO, CA 95814 <br />PH:(916) 658.8200 <br />~"X: (916) 658.8240 <br /> <br />f5'~~~~WfErn~ <br />W~ JUN 2 6 2007 lid) <br /> <br />88 <br />~ LEAGUE Page 1 <br />~ OF CALIFORNIA <br />CITIES <br /> <br />v.. , ~bTV CLERK <br /> <br />WWW.CACITIF.5.0RG <br /> <br />Pie... review this memo carefully. New procedures were <br />adopted In 2006 regarding designation of yotlng delegates and <br />alternates .nd voting at the Annual Conference. <br /> <br />June 8, 2007 <br /> <br />TO: Mayors, City Managers and City Clerks <br /> <br />RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES <br />League of California Cities Annual Conference - September 5-8, Sacramento <br /> <br />The League's 2007 Annual Conference is scheduled for September 5-8 in Sacramento. An <br />important part of the Annual Conference is the Annual Business Meeting, scheduled for Saturday <br />morning, September 8, at the Hyatt Hotel in Sacramento. At this meeting, the League <br />membership considers and takes action on resolutions that establish League policy. <br /> <br />In order to vote at the Annual Business Meeting, your city council must designate a voting <br />delegate. In the event that the designated voting delegate is unable to serve in that capacity, your <br />city may appoint up to two alternate voting delegates. The ability to appoint up to two alternates <br />is the result of approval last year of a League bylaws amendment that increased the number of <br />voting delegate alternates from one to two. <br /> <br />Please complete the attached Voting Delegate form and return it to the League's office no <br />later than August 13, so that voting delegate/alternates records may be established prior to <br />the conference. At the conference, voting delegate forms may be returned to the Voting <br />Delegate Desk located in the conference registration area. <br /> <br />Please note the following procedures that are intended to ensure the integrity of the voting <br />process at the Annual Business Meeting. <br /> <br />. Action by Council Required. Consistent with League bylaws, a city's voting delegate <br />and up to two alternates must be designated by the city council. When completing the <br />attached Voting Delegate form, please attach either a copy of the council resolution that <br />reflects the council action taken, or have your city clerk or mayor sign the form affirming <br />that the names provided are those selected by the city council. Please note that <br />designating the voting delegate and alternates must be done by city council action and <br />cannot be accomplished by individual action of the mayor or city manager alone. <br /> <br />. Conference Registration Required. The voting delegate and alternates must be <br />registered to attend the conference. At least one must be present at the Business Meeting <br />and in possession of voting card in order to cast a vote. Voting delegates and alternates <br /> <br />-over- <br />