AgdaPkt 2007-08-27 - Laserfiche WebLink

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6.1 E Page 1 �� To the Ho�orabte Ma�ar and City �c�uncil From the �it N11ana er August 27, 2{�C?7 Su�s�cr Rejection of bids for the 20Q6 - 2007 S(urry Seal Praject R�COMME�[DATIO�V Autharize staff, by matian, to reject all bids, and dir�ct the return of bid security for the 2006-2(3Q7 Slurry Seal Project BACKGROktNCf The 2Q06-2007 Slurry Seai Project is part the City's Roadway Management System (Rfl��) Pr��r�r?�, �a�!�ieh perF�rtms G�E�-yQ!Ct� ��Y�!'E"!�(lt re��r �nd rsplacement. ThR purpose of this project is to resurface roadways in the Redwood Shores area that were adversely affecfed by consfructian activity an the recyeled water pipeline with a s�urry seal which is a cold mixed asphalt camprised of aggregate; asphalt binder, and additives. Slurry sealing is a cost-effective preventive maintenance measure that provicfes a new w�aring surFace, se�ls and protects th� underlying pavem�nt f�om c�amage due to weafher, and extends the useful life of the pavement. S#aff recommends rejecting alf bids for the subject project and re-bidding this project again early next year. The recommsndation to reject alE bids is mainly based on the higher than narmal bid priees, and th� lack of praject budget. We believe that the high bid pr�ces can be attributed ta �4�e busy bidding clima#e at this time of year, and the Eimited number and availability ofi contractors perforrning this type of specialty wark. Staff believes that it would b� best to postpone this project and avoid paying a premium for this work at this time. in addition to the expected cost saving of postponing this project until early nex# year, aYher benefits irtdude: • Less af a time constraint ta complete the project before the approaching rainy sea��n, artd fess risk of encauntering poor weather �onditi�ns, resultir�g in b�tter quality wark. o More time b�tween campletion o# recycled water pro}eet and sfurry seal work, which would allow a period of time far any necessary repairs or items that may have been overlooked during the recycled water praject, before resurFacing the streets. • Al6ows rr�are time ta tharougP�l}� prepare the base pavement surface and trench paving restoratian to ensure a good surface condition priar ta tl�e slurry seai treatment. • Allaws a longer and more thorough public input process in d�termining the community's desire to incorporate bicycle lanes and other bicycle irrtprovements with the praject. r There �re currently several othsr �rojects taking place in Redv��nod Shores (RWS �.ibrary, MarlinlSandpiper parks, Sandpiper schoo{ pick-up circulatian), and the slurry seaf project may interfere with access to these ather prajects and contribute fio additional inconvenience tc �usiresses and resider�ts with projects taking place concurrently.