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6.F. - Page 70 of 180 Number: F01 I Name: initial Discovery Questionnaires 2. CherryRoad has conducted questionnaire review sessions with the City assigned subject matter experts, thereby allowing the City to proceed with completing the questionnaires. 3. Analysis are applied to the requirements traceability based on results from the review sessions Deliverable/Milestone Assumptions: 1. The F01 Initial Discovery Questionnaires are the basis for the D01 Release 1 Prepare Prototype 1 Environment, and therefore will be completed by corresponding Redwood City business process subject matter experts in accordance with the project schedule. 2. F01 Initial Discovery Questionnaire review sessions will be conducted remotely by CherryRoad project team members. Number: F02 d ict Prototype 1 Stage: 1 - Planning & Discovery Track: 2 - Functional Type: Milestone Description: AninitialbaselineprototypewiIIbedemonstrated showingfunctions, features, andcapabilitiesof the Cloud Applications. A revi ew of s ta n d a rd configurations, workflows, and del ivered capabilities will be demonstrated by CherryRoad functional consultants. Sub-Deliverables/Milestones: There will be a Conduct Prototype 1 milestone for each project phase, resulting in the following sub -deliverables: • F02.1 Conduct Prototype 1- Phase 1 • F02.2 Conduct Prototype 1- Phase 2 • F02.3 Conduct Prototype 1- Phase 3 Format: NA Redwood City Role: The City will be responsible for completing the following tasks: • Attend prototype sessions • Provide feedback in the prototype sessions • Review updated documentation and outcome from the prototype sessions CherryRoad Role: CherryRoad will be responsible for completing the following tasks: • Prepare prototype sessions, utilizing the discovery session questionnaires and GFOA workflows as part of background • Conduct CherryRoad lead prototype sessions Acceptance Criteria: The F02 Conduct Prototype 1 milestone is complete for each project phase when the following tasks have been completed: 1. CherryRoad has published agendas for the prototype sessions listing the specific functions, features and capabilities to be included in the prototype sessions. 2. CherryRoad has conducted the prototype sessions in accordance with the published agendas 3. The following documents will be updated: requirements traceability matrix, fit/gap document, issues log document and design decision document. Deliverable/Milestone Assumptions: 1. F02 Conduct Prototype 1 prototype sessions will provide an initial review of the functions, features, and capabilities of the cloud application. There will be limited City specific configuration and business processes. The City acknowledges the prototype sessions will convey a basic understanding of the system only. 2. CherryRoad will provide minutes and definitions discussed and agreed upon in the prototype sessions 3. City requirements that were scheduled to be included in prototype 1 but then pushed to prototype 2. EXHIBIT A APPENDIXA DELIVERABLE DEFINITIONS ATTY/AGR/2019.118/CHERRYROAD ERP IMPLEMENTATION SERVICES REV: 05-13-19 PR Page 62 of 172 A -A-9 177