AgdaPkt 2019-06-10 Joint SA PFA - Laserfiche WebLink

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6.A. - Page 2 of 6 presented to and approved by the City Council. A key factor to the productive functioning of BCCs is consistent attendance of all members at all BCC meetings. The City currently does not have an attendance policy that is applied to all BCCs. The Planning Commission, Housing and Human Concerns Commission and Library Board have provisions regarding attendance in their respective by-laws. Those provisions would be superseded by the proposed attendance policy, if adopted. A first draft of the proposed attendance policy was presented to the City Council's Governance Subcommittee at its meeting on May 6. The committee provided feedback at that time and the updated draft policy is being presented to the full Council for review and adoption. BCC members were informed of the intent to implement an attendance policy and were provided a link to the May 6 Governance Subcommittee packet containing the draft policy and a link to tonight's meeting agenda packet. The following summarizes the primary provisions of the policy: • BCC members are expected to attend all Regular Meetings and will inform the BCC Chair and staff liaison of any absences as soon as possible and before the posting of the agenda. • Absences, for any reason, from three consecutive Regular Meetings, or from more than twenty-five percent of all Regular Meetings over any twelve consecutive month period, shall result in that member's seat being declared vacant. The member will be provided notice and there is an opportunity to appeal. • BCC members must be present for at least fifty percent of a meeting in order to be counted as present. • Absences will be designated as excused or unexcused by determination of the BCC Chair in consultation with the staff liaison. • BCC members may request a leave of absence anywhere from one Regular Meeting up to a period not to exceed three months. These requests will be determined by the City Clerk in consultation with the Mayor. • The City Clerk will provide the City Council with a BCC Attendance Report twice a year. • The City Council will consider attendance when making BCC appointments and evaluating the overall performance of a BCC. It is recommended that the policy be implemented upon adoption. FISCAL IMPACT The costs related to administering Boards, Commissions and Committees is included in the City Clerk's Office budget. ENVIRONMENTAL REVIEW The proposed action is not a "project" for purposes of CEQA, as that term is defined in CEQA Guidelines Section 15378, because it has no potential for resulting in either a direct or foreseeable physical change in the environment. PUBLIC NOTICE Public Notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting. 10