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6.C. - Page 1 of 5 <br />/<�ik <br />Redwood <br />CitylCallifornia <br />Faunded 1867 <br />A,&/ <br />DATE: June 10, 2019 <br />SUBJECT <br />STAFF REPORT <br />To the Honorable Mayor and City Council <br />From the City Manager <br />Amendment No. 1 to the HdL Agreement for Business License Tax and Transient Occupancy Tax (TOT) <br />Software and Services as part of the City's Enterprise Resource Planning (ERP) Replacement Project <br />RECOMMENDATION <br />By motion, approve and authorize the City Manager to execute Amendment No. 1 with HdL for business <br />license tax and TOT software and services in the amount of $3,800 for two additional software licenses <br />required, and authorize the City Manager to amend the agreement for an additional $1,900 in the event <br />a third additional license is required, for a total amount of $63,500. <br />STRATEGIC INITIATIVE <br />Government Operations <br />BACKGROUND <br />On April 8, 2019 and May 20, 2019, staff presented the City Council with a comprehensive update on the <br />ERP vendor selection process and proposed phased approach to implementation of the various systems. <br />Staff also provided background on the contract negotiations, and the recommended approach to bringing <br />the various systems to the City Council for approval at a staggered timeframe. <br />As part of the ERP replacement project, the business license tax and TOT software was included in the <br />competitive bidding process. Of the two bidders, HdL and Tyler, the City elected to enter into a one-year <br />pilot agreement with HdL based on the system's ability to meet the City's needs. <br />On March 3, 2019, the City executed a one-year trial agreement with HdL for Business License Tax and <br />TOT software and services, which includes compliance tracking and online payment processing and <br />notification. <br />City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.ore <br />57 <br />