AgdaPkt 2019-06-24 Joint SA PFA - Laserfiche WebLink

Browse Search

6.P. - Page 2 of 30 separate from one another, as well as the cab of the vehicle, proper containment of potentially hazardous materials is achieved and mitigating any further potential for a hazardous work environment. When conducting market research for the purchase of a new equipment, staff first seeks available options for electric and alternative fuel vehicles within the selected vehicle class. For this purchase, the selected vehicle meeting operational demands falls within the full-size pick-up truck vehicle class. Currently, Ford, along with the other manufacturers for this class of vehicle, does not offer any electric, hybrid, or alternative fuel options for purchase. The timeline is also unclear as to when these options will come available for purchase, although manufacturers have acknowledged that research and development is currently underway. Staff has identified an after -market hybrid up -fitting option by XL Fleet that would modify the vehicle to become a hybrid vehicle, enhancing miles per gallon (MPG) and reducing carbon emissions up to 33%. The XL system provides an electric motor assist that mounts to the factory drive shaft reducing the draw of power from the internal combustion engine ultimately increasing MPG and reducing greenhouse gas emissions over the life of the vehicle. XL systems are minimally disruptive to the original design of the vehicle and all factory warranties remain intact following the installation of the XL up -fit. Due to high demand within the industry, new XL up -fit orders have been delayed until the spring of 2020. Staff intends to purchase these up -fitting components as soon as they are available and have a local, authorized Ford dealership perform the factory standard installations. The estimated cost to purchase and install the hybrid and plug-in hybrid systems by XL Fleet is approximately $15k per vehicle. The Equipment Services Division solicited bids for two new 2019 F150s. The following three bids were received: Name of Bidder Unit Cost Bid Total Towne Ford (Redwood City, CA) $25,175.00 $50,350.00 The Ford Store (San Leandro, CA) $26,096.56 $52,193.12 Hansel Ford (Santa Rosa, CA) $27,465.50 $54,931.00 Towne Ford is the lowest responsible bidder and therefore, staff is recommending the purchase of the two new Ford F150s from Towne Ford of Redwood City, California. Furthermore, staff has previously purchased vehicles from Towne Ford this year. This additional purchase from Towne Ford would exceed the City Manager's purchasing authority of up to $60K cumulatively to any one vendor within the year for the purchase of supplies and equipment, per the City's purchasing ordinance, thus the need for the City Council to approve and authorize this purchase. FISCAL IMPACT The proposed total purchase amount from Towne Ford, the lowest bidder, is $50,350. Funds are available and have been budgeted in the FY 2018-19 Equipment Replacement Fund Budget for the purchase of two Ford F150s. This amount will be subsequently recovered via internal service charges through future operating budgets of the Fire Department. Funds to install an after -market hybrid system are provided within the Recommended FY 2019-20 budget. City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.ore 151